Operational Support Administrator

Job Title: Operational Support Administrator

Location: Horsham, RH12 4AL

Working Hours: Monday to Friday, 8.30am to 5pm - Office Based
Contract Duration: 2 months and 25 days (Temporary Maternity Cover)

Payrate: £12.27

Summary

We have an exciting opportunity for an Administrator to assist with all general administration requirements for our client.

What You Will Do:

• Support the Technical Support Manager as required.
• Understand the necessity for the control of all documentation to ISO 9001 standard.
• Control confidential information in line with Data Protection legislation and policies.
• Ensure administration functions meet the business needs.

Key Support Responsibilities:

• General day-to-day office administrative duties
• Contract Enhancement / Renewals / Rechargeable works
• To assist the Technical Support Manager with audits and customer PQQs and portals
• Data Processing - Job Sheet Stock Movements via Infor
• Raising Quotes and issuing to customers
• Filing Worksheets Digitally
• Book UK and overseas hotel accommodation and arrange overseas flights
• Organise and arrange events, meetings, lunches, and training sessions
• Carry out visitor and contractor inductions and maintain induction expiry dates
• Assist and maintain the business unit fleet, including vehicle hire
• Assist with the Training Matrix, including Gas Safe and Reset, alongside the Saba system
• Breakdown invoicing & General Invoicing
• Maintain the calibration register
• Assisting with the New Starter / Leaver process
• To manage and issue Safety Alerts and Toolbox talks
• Oversee various mailboxes
• To maintain document compliance, ensuring they are updated and in date
• Ordering of Office supplies, such as mobile phones & IT equipment
• Other Administrative tasks may be reasonably required from time to time to meet the needs of the business
• This role will form part of the Operational Support Team to ensure that all applicable administrative tasks relating to internal and external customers are carried out as required while working within Values

The Experience You Will Need:

The ideal candidate will have a good level of education and previous experience of working within a busy office environment. You will be highly organised and motivated with the ability to multitask. The successful candidate will be motivated, proactive and committed, approaching all tasks with enthusiasm.

We are looking for someone who is able to develop professional working relationships at all levels and works well within a team & cooperates and openly shares knowledge and information.

You will have good numeracy and literacy skills, advanced competency within the Google suite and a high level of computer literacy e.g. Excel, Word, and PowerPoint are advantageous but not essential as full training is provided.