PA

Team Assistant (Pangbourne)
Role Overview

• Organises meetings, appointments, video/teleconferencing and booking venues/meeting rooms/catering for such meetings, including anticipating materials needed for meetings and training functions and preparing in advance.
• Organises domestic and international travel arrangements, including obtaining visas/appropriate travel permits etc.
• Communicates and/or coordinates with various individuals and/or departments on an agreed agenda.
• Ensures files are maintained and up-to-date and material is easily retrievable. Manage relative payments and keep record of budget & expenses.
• Executes detailed next steps from a basic request or limited information; anticipates future situations and proactively plans ahead to meet them
• Displays a high degree of availability and timely responsiveness to demands of position
• Managing mobile phone, subscription, credit and business card matters
• Processing of head office invoices and purchase orders as required
• Ad-hoc project and event support and other duties as assigned
• Coordinates effectively with the VP office
• Interacts with the wider supply chain leadership team and administrative assistants

QualificationsComfortable with MS Windows/ applications/ SAP Concur/ Purchase order management
Key Skills

• Highly adaptable - demonstrates the flexibility and efficiency to ensure roles and responsibilities are met in a timely and effective manner.
• Strong interpersonal skills - confident at liaising with stakeholders at all levels of management in an appropriate manner.
  
  
• Good communication skills. Good at prioritising tasks.
  
  
• Emotionally resilient and calm under pressure.
• Conversant with the processes and practices that impact their role (e.g. travel policy; e-expenses; booking external meetings and venues; etc.)
• Experience of delivering administration and coordination support on a large global agenda.
• Must be comfortable dealing with data with good attention to detail

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk