People and Culture Assistant

Job Title:
People and Culture Assistant (Systems and Compliance)
Location:
Hybrid working – with a requirement to work two days per week at a London-based office (North London)
Contract Type:
Fixed Term – 3-month contract
Work Pattern:
Full time
Salary:
£27,500 gross per annum
Reporting to:
Head of People and Culture
Background A newly formed People and Culture team within a central operations hub is seeking a motivated and detail-oriented individual to support its systems and compliance functions. Since its inception in mid-2024, the People and Culture team has been focusing on assessing and improving internal processes across the organisation. This temporary role will provide much-needed capacity to help shift the team from a reactive mode to a more proactive and strategic way of working.
Key ResponsibilitiesHR Systems and Administration

• Audit the existing HR system and produce a report summarising missing or required documents
• Upload and update employee documents on the HR system
• Assist with onboarding by adding new starters to the HR system
• Remove outdated or inactive profiles
• Coordinate with team members to generate missing documentation and ensure correct filing
• Conduct a staff survey to update employee profiles, emergency contacts, work hours, and settings

Compliance and Record-Keeping

• Facilitate DBS checks through an external provider
• Roll out mandatory training (e.g. health and safety, GDPR) and monitor completion rates
• Support the tracking and reporting of compliance-related activities across teams

Recruitment Support

• Monitor the HR recruitment inbox daily
• Organise and save incoming application documents appropriately for the shortlisting panel

Culture, Inclusion, and Safety

• Support a workplace environment grounded in respect, fairness, and inclusion
• Uphold organisational safeguarding, health and safety, and data protection policies
• Ensure compliance with GDPR and other relevant regulations
• Handle confidential information with discretion

General Duties

• Participate in internal and external meetings as required
• Attend relevant training and development opportunities
• Perform any other appropriate duties to support the smooth running of the People and Culture function

About the Organisation The organisation is a not-for-profit community interest company (CIC) focused on building sustainable and thriving communities, particularly those from underrepresented and racially minoritised backgrounds. With a team of around 30 staff and a turnover of approximately £3 million, the organisation is experiencing a period of growth and development.

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