Personal Assistant

Temporary Personal Assistant

• Location: West London
• Job Type: Temporary (3-6 months with potential extension)
• Start Date: ASAP
• Salary: Competitive

We are seeking a Temporary Personal Assistant to join an exceptional educational establishment in West London.

Reporting to the Deputy Head, this role offers an immediate start with a duration of 3 to 6 months, potentially extending based on performance and interest.

Day-to-day of the role:

• Diary Management: Efficiently manage the Deputy Head's diary, including scheduling appointments and arranging meetings with parents, Assistant Heads, and Heads of Year.
• Event Coordination: Assist in organising parent evenings and other school events as needed.
• Meeting Coordination: Take minutes at pastoral meetings and prepare reports for Heads of Years on merits, notices, and detentions.
• Document Preparation: Support Heads of Year by proofreading and administering term reports.
• Communication: Liaise with parents, staff at all levels, including the nurse and sports administrator, and outside agencies to ensure smooth operation.
• Filing and Record Keeping: Maintain accurate and organised files for all paperwork and pupil records.
• General Administrative Support: Perform additional duties as directed by the Deputy Head or Senior Management.

Required Skills & Qualifications:

• Secretarial and Administrative Skills: Excellent secretarial, organisational, and administrative skills are essential.
• IT Proficiency: Knowledge of Microsoft Word and Excel. Familiarity with Google and ISAMs is advantageous.
• Attention to Detail: High level of attention to detail.
• Communication Skills: Excellent standard of written and spoken English and an excellent telephone manner, with the ability to deal sensitively and tactfully with parents.
• Independence: Ability to work effectively without close supervision.

Benefits:

• Free lunches and refreshments during term time.
• Access to sports facilities, including a gym and swimming pool.

If you are passionate about supporting educational environments and meet the above criteria, please submit your CV and cover letter detailing your relevant experience and why you are interested in this position.