Personal Assistant

Reed Secure is a specialist provider of permanent, contract, temporary and outsourced recruitment solutions for security cleared professionals.

We require a Secretariat Personal Assistant to cover an existing workload within ACRO Criminal Records Office, based near Fareham (Office based).

This is an interim position for an initial 6 months with the potential to be extended, dependent on workload.

Job Purpose:

• To carry out a range of typing and word-processing tasks. The documents to be produced may be in the format of letters, statements, short or lengthy reports, confidential documents, word processor generated charts and graphics
• To use, maintain and update a variety of indices and record-keeping systems.
• Deal with all correspondence received, using the postholder’s judgement as to which items may be dealt with personally and which need to be referred to a Senior Manager, Deputy Manager or other staff member.
• Where correspondence is dealt with directly by the postholder, use initiative to research the appropriate files and produce a response which is accurate, articulate and prompt.
• To take minutes at meetings, as required, producing a final typed transcript which is articulate and accurate.
• To organise conferences, as required, dealing with all related administrative tasks.
• To accompany Senior Managers in the capacity of Personal Assistant on work assignments at locations other than ACRO.
• Maintain the diary appointment system and organise all related travel arrangements.
• At the instigation of the Senior Manager, produce well researched, accurate reports on appropriate issues (commendations, budgets etc).
• Manage and deal accordingly with all travel requests received from ACRO, NWCU or NaVCIS.
• Ensure that all correspondence of a highly confidential and/or restricted nature is dealt with sensitively and expeditiously.

Skills and experience needed to be successful in this role:

• Extensive secretarial or administrative experience in a responsible position calling for use of complex record keeping systems.
• Experience of working with Senior Managers.
• Extensive experience of typing/word processing/Microsoft Office applications and proficient in document layout.
• Analytical work and report writing.
• Familiar with police organisation and structure.

This role offers a competitive salary of £15.09 per hour PAYE and you’ll be working via Reed who offer great benefits such as discounts, cashback offers and more as well as weekly pay.

Any offers would be subject to standard police vetting and right to work checks.

Please apply now and join us in loving Mondays!