Personal Assistant

Executive PA

• Job Type: Full-time, Temporary Contract, Hybrid
• Location: Leeds LS1
• Salary: £14.17 PAYE / £19.57 Umbrella per hour

We are seeking an Executive PA to provide high-level professional, confidential secretarial and administrative support to executive-level staff. This role is crucial in assisting our Directors in leading the organisation effectively, requiring a proactive approach and excellent judgement skills.

Day-to-day of the role:

• Provide specialist support to Directors, managing urgent enquiries and using judgement to address queries appropriately.
• Assist in the commissioning, coordinating, and proofreading of reports, briefings, and other materials for Directors and other senior officials.
• Manage the Director’s inbox, prioritising emails, responding, delegating, or drafting responses as necessary.
• Handle the Director’s diary, resolving scheduling conflicts, and organising deputies when necessary.
• Prepare Directors for meetings by providing relevant papers and briefing notes.
• Act as a professional secretariat to meetings, preparing agendas, taking accurate minutes, and ensuring follow-up actions are completed.
• Ensure efficient coordination, communication, and liaison between the Directors, colleagues, and external sources concerning meetings.

Required Skills & Qualifications:

• Experience working with sensitive and confidential issues, requiring discretion.
• Approachable with excellent interpersonal skills, able to influence when necessary.
• Demonstrates a positive attitude towards challenging objectives, with perseverance and dedication to achieving goals.
• Flexible attitude, able to adapt rapidly to changing situations and priorities, and cope with unclear situations and tight deadlines.
• Extensive expertise in MS Office, particularly in formatting reports and presentations.
• Ability to work proactively and autonomously, demonstrating strong organisational skills with attention to detail.
• Solution-focused, with the ability to resolve complex issues.
• Knowledge and expertise in prioritising workloads and managing deadlines to meet the Directors’ and organisation's requirements.
• Experience of attending meetings and providing confidential Board-level support.
• Demonstrable ability of building and maintaining positive working relationships with senior stakeholders, colleagues, and partners.

Benefits:

• Access to a dedicated consultant for ongoing support.
• Secure and easy-to-use online timesheet system.
• Self-service portal for managing holiday requests, payslips, and other employment documents.
• Access to free training, discount clubs, healthcare options, and Reed rewards.
• Inclusion in pension schemes, paid holiday schemes, and maternity benefits.
• Opportunities to work with leading UK employers including local authorities, the NHS, and local SMEs.

To apply for this Executive PA position, please submit your CV detailing your relevant experience and why you are interested in this role.

.