Personal Assistant/Team Assistant

We are working with a prestigious, boutique real estate investment and development firm based in the heart of the West End. Renowned for its dynamic, high-performing culture and impressive portfolio, the firm is seeking a polished and highly organised Personal Assistant to provide top-tier support on a 12-month maternity cover contract.

About the Role:

This is an exceptional opportunity for an experienced PA who thrives in a fast-paced environment and enjoys being a trusted right hand to senior stakeholders. You’ll play a pivotal role in ensuring the smooth running of executive operations, demonstrating the utmost discretion, attention to detail, and proactive problem-solving.

Personal Assistant – 12-Month FTC (Maternity Cover)
Location: London
Contract: Full-Time, Fixed-Term (12 months)
Industry: Real Estate Investment & Development
Hours: 9:00 – 5:30, Monday to Friday (Full-Time in office)

WHAT YOU’LL DO:

As Personal Assistant, you will provide seamless support to senior members of the development team and key shareholders. Your day-to-day responsibilities will be varied and rewarding, including:

• Complex diary management and scheduling of meetings across time zones
• Inbox management and preparing detailed agendas and meeting materials
• Booking international and domestic travel, including itineraries and logistics
• Processing expenses and assisting with invoice management
• Liaising with internal teams and external stakeholders on behalf of the directors
• Supporting with presentation preparation, event coordination, and occasional personal tasks
• Assisting with general administrative duties and maintaining meticulous filing systems

Office Support:

You will also provide backup support to the Office Manager, ensuring the office runs smoothly and professionally at all times:

• Welcoming guests and offering refreshments
• Managing office supplies and meeting room coordination
• Liaising with external vendors and service providers as needed

WHAT YOU’LL NEED:

• Proven experience in a PA or Executive Assistant role, ideally within real estate or a similarly fast-paced corporate environment
• Impeccable organisational skills and an eye for detail
• A proactive, can-do attitude and the ability to manage competing priorities
• Strong discretion and a high level of professionalism
• Proficiency with Google Suite and Microsoft Office
• Excellent verbal and written communication skills

This is a fantastic opportunity to join a collaborative and forward-thinking firm where your contributions will be genuinely valued.

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