Philanthropy and Grant Coordinator

Scope of Role 

To manage and develop philanthropic funding streams across Trusts, Foundations, and Major Donors, achieving agreed targets in line with organisational objectives. Reporting to the Strategic Partnerships Manager - Fundraising & Communications

35 Hours / Week (Up to 12 Months Fixed Term - possibility of early termination with 4 weeks notice (specific purpose contract))

Key Responsibilities

• Managing and developing philanthropy and grant funding streams in both ROI and NI, to achieve targets in line with organisational objectives


• Stewarding a diverse portfolio of existing and new philanthropic partners to ensure lasting and impactful relationships


• Promoting and developing Depaul’s potential to a wide range of supporters and key target audiences


• Identifying, securing, and stewarding new philanthropic funding partners, including trusts, foundations, and grant making bodies


• Supporting and inputting to the development of Depaul’s Philanthropy Strategy, including major gift and legacy giving.


• Providing consistent relationship management for trusts, foundations, grant making organisations, and major donors


• Developing a calendar of relevant and interesting engagement communications and events, as well as a range of appropriate acknowledgement and recognition opportunities


• Creating compelling and visually engaging proposals and ensuring timely and comprehensive responses to opportunities


• Delivering excellence in impact reporting and storytelling


• Leading on processes and procedures required for the development of philanthropic funding, including prospect research, development, and pipeline management


• Developing strong working relationships with internal stakeholders, to ensure up to date knowledge of Depaul’s services, strategic plans, and future ambitions


• Working with staff across the organisation to ensure funded projects are effectively monitored and evaluated


• Maintaining detailed, accurate records on all aspects of philanthropic funding utilising our CRM system (Salesforce)


• Reporting regularly on philanthropy income pipelines


• Keeping up to date with trends and best practice


• Acting as an ambassador for Depaul and living our values


• Preparing ad hoc reports and presentations when requested

The above list is not exhaustive; additional areas of responsibility may be added over time and flexibility to cover for other staff roles is required from time to time 

Qualifications and Experience

• Third level degree in communications, business/marketing, liberal arts or another humanities subject is desirable.


• 2-3 years’ experience working in fundraising or relevant discipline in NGO sector; ideally 1 year fundraising experience


• Proven ability of excellent communications to broad range of stakeholders and to engage and motivate supporters


• Excellent content development and writing skills


• Collaborative, relationship building approach to working with colleagues within own and other departments and externally


• Excellent prioritisation and organisational skills and the ability to complete projects within tight time constraints and balancing multiple competing work demands


• Advanced level IT skills, ideally with CRM system experience


• Graphic design experience desirable but not essential.

While the line manager is specified above, this does not preclude higher level grades from directing or reviewing work or setting dotted line collaborative working relationships between same or different level positions. All tasks should be completed in an accurate manner and supported by a clear electronic and hard copy filing system