Procurement Administration Assistant

Procurement Administration Assistant

• Job Type: Temporary, Full-time
• Location: S70, Barnsley
• Salary: £13.09 PAYE per hour / £16.91 Umbrella per hour

We are seeking a dedicated Procurement Administration Assistant to provide effective administrative support to our Procurement team. This role is office-based and requires a detail-oriented individual who can manage multiple administrative tasks efficiently.

Day-to-day of the role:

• Provide a range of administrative support services to the Procurement team.
• Process purchase requisitions accurately and maintain up-to-date electronic records and files.
• Update and maintain spreadsheets and accurately receipt goods, including direct orders and sub-contractors.
• Monitor and reorder stationery as required and chase outstanding orders with suppliers.
• Clarify requirements with requisitioners/stakeholders and handle internal and external customer inquiries via email, phone, and MS Teams. This includes advising on deliveries, discrepancies, and product information.
• Ensure a customer-focused approach in all service aspects, aiming to meet the needs of both internal and external customers by providing high-quality service.
• Attend meetings, team briefings, and conferences as required, and provide support to other members of the Directorate.
• Ensure compliance with Financial Regulations and adopt a proactive approach to equality and diversity issues.

Required Skills & Qualifications:

• Proven experience in an administrative role, preferably within a procurement setting.
• Strong ability to maintain and update records and manage data accurately.
• Excellent communication skills and proficiency in using MS Office applications, especially Excel.
• Ability to work effectively both independently and as part of a team.
• Strong organisational skills and the ability to handle multiple tasks simultaneously.
• A proactive approach to problem-solving and the ability to manage discrepancies effectively.

Benefits:

• Access to a dedicated consultant for ongoing support.
• Secure and easy-to-use online timesheet system.
• Self-service portal for managing holiday requests, payslips, and other employment documents.
• Access to free training, discount clubs, healthcare options, and Reed rewards.
• Inclusion in pension schemes, paid holiday schemes, and maternity benefits.
• Opportunities to work with leading UK employers including local authorities, the NHS, and local SMEs.

To apply for the Procurement Administration Assistant position, please submit your CV detailing your relevant experience and why you are interested in this role.