Project Administrator

Job title: Project Administrator

Location: Slough or Leeds / Hybrid

Contract: 12 months with scope to extend

Job Purpose

Provide administrative and operational support across the contract management lifecycle. This includes managing contract changes and variations, producing accurate documentation, and maintaining data records to ensure compliance and performance tracking. You will play a key role in supporting the Customer Connections team and contributing to the successful delivery of projects.

Key Responsibilities

• Manage and process contract change requests from both Contractors.
• Prepare, issue, and track key contractual documentation, including:
  • Project Manager's Instructions (PMIs)
  • Compensation Events
  • Early Warning Notices (EWNs)
  • Risk Draw Down notices
• Maintain and update contract-related data logs and systems to ensure accuracy, audit readiness, and compliance.
• Input and manage data in relevant platforms and tools, including SAP and contract management systems.
• Support internal and external contract audit processes as required.
• Assist with Purchase Order (PO) requisitions for the Customer Connections team.
• Provide general contractual and administrative support across the project and commercial teams.
• Prioritise and manage multiple tasks and deadlines efficiently in a fast-paced environment.

Skills & Experience

• Experience working in a contract or commercial support role.
• Strong data management skills, with attention to accuracy and consistency.
• Proficient in using business systems such as SAP, and comfortable learning new digital tools.
• Awareness of NEC3 (New Engineering Contract) terms and conditions.
• Solid understanding of construction or infrastructure contract management.
• Familiarity with finance reporting and change control processes.
• Strong written and verbal communication skills; able to tailor information for different audiences.
• Excellent multi-tasking ability; works well under pressure and can manage competing priorities.
• Strong stakeholder management; able to build and maintain effective relationships across teams.
• Prior experience supporting project delivery in a utilities, energy, or construction environment.
• Familiarity with contract management systems such as CEMAR or similar.

Application Process:
To apply, please submit your CV and a cover letter detailing your relevant experience and why you are the perfect fit for this role.

Please be advised if you haven't heard from us within 48 hours then unfortunately your application has not been successful on this occasion, we may however keep your details on file for any suitable future vacancies and contact you accordingly.

Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.