Receptionist / Administration Officer G4

Admin Support Officer / PA to Service Manager

• Job type: Full time, hybrid, temp contract
• Location: Wakefield WF1
• Salary: £12.85 PAYE / negotiable

We are seeking an Admin Support Officer to provide high-quality secretarial and administrative support to Service Managers and other senior managers within the Children in Care/Corporate Parenting Service. This role is ideal for someone who thrives in managing multiple administrative tasks and handling sensitive information with discretion.

Day-to-day of the role:

• Provide a comprehensive administrative support service to Service Managers and other senior managers, including tasks like bulk data input, typing, diary management, photocopying, and producing correspondence.
• Coordinate the Service Manager’s electronic calendar and manage diary schedules.
• Process confidential correspondence on behalf of the Service Manager, adhering to strict timescales and standards.
• Act as the first point of contact for the Service Manager, handling routine enquiries and requests for information independently.
• Arrange and manage logistics for meetings and conferences, including room bookings, agenda preparation, and minute-taking.
• Produce accurate and timely reports as required by the Service Manager.
• Take responsibility for personal continuous development, participating in training as necessary to maintain and enhance skills.

Required Skills & Qualifications:

• Knowledge and understanding of business administration systems and procedures.
• Understanding of data protection, confidentiality, and information security principles.
• Experience communicating confidently with staff at various levels, partners, and the public.
• Proven experience in a similar role, preferably within a local government or confidential environment.
• Proficient in diary management and minute-taking.
• Ability to present information clearly and professionally adhering to plain English standards.

Benefits:

• Flexible working options, up to 4 days per week.
• Access to a dedicated consultant for ongoing support.
• Secure and user-friendly online systems for timesheets, holiday requests, and other employment documents.
• Free training, access to discount clubs, healthcare options, and Reed rewards.
• Inclusion in pension schemes, paid holiday schemes, and maternity benefits.
• Opportunities to work with leading UK employers including local authorities, the NHS, and local SMEs.

To apply for the Admin Support Officer position, please submit your CV today!