Receptionist and Administrator

Job Title: Receptionist & Office Coordinator
Location: Embankment, Salford, M3 7FB
Contract Type: Full-time, Temporary, 3 months, possible temp-to-perm
Working Hours: 09:00am – 5:30pm

Salary: £13-£14per hour

Overview:

We are seeking a professional, friendly, and organised Receptionist & Office Coordinator to be the welcoming face and efficient heart of our office. This dual-role position is ideal for someone who thrives in a dynamic environment, offering a seamless front-of-house experience while also supporting office operations and facilities management.

Key Responsibilities:

Reception Duties

• Greet and welcome all visitors and guests on arrival, ensuring a positive and professional first impression.
• Manage visitor bookings and pre-register guests using the office system to streamline sign-in processes.
• Provide visitors with a health and safety induction and manage sign-in/sign-out procedures.
• Liaise with relevant staff to ensure visitors are met or escorted promptly.
• Book meeting rooms, hospitality, and refreshments, ensuring timely delivery and appropriate storage.
• Handle incoming/outgoing mail and courier services, including franking and postage equipment management.
• Act as the first point of contact for general guest queries (e.g. local amenities, travel advice, taxis).
• Manage the access control system, issuing temporary passes and ensuring all security procedures are followed.

Office Management

• Ensure the reception area, lounge, and meeting rooms are clean, well-stocked, and set up correctly.
• Conduct regular checks on room set-ups, AV equipment, and consumables.
• Support the wider team with preparation for special meetings and events.
• Report maintenance and technical issues promptly and ensure timely resolution.
• Coordinate access for authorised contractors, referring unexpected personnel to the Office Manager.

Systems & Administration

• Manage external meeting room bookings using internal systems and resolve conflicts effectively.
• Maintain and support the visitor sign-in system.
• Assist colleagues with travel, office, and purchasing system queries.

Person Specification:

Essential Skills & Experience

• Experience in a similar front-of-house, receptionist, or office coordination role.
• Strong organisational and time-management skills.
• Excellent verbal and written communication abilities.
• Confident using Microsoft Office, particularly Word and Excel.
• Comfortable working independently and as part of a team.

What We Offer:

• A collaborative, supportive team environment.
• Opportunities for training and professional development.
• A central role within the day-to-day running of the office.

To Apply:
Please submit your CV.