Education Quality Administrator

Your new company
My client is a well-recognised independent regulator based in the heart of London and are looking for an Education Quality Administrator on a temporary contract for roughly 5 months, and they operate a hybrid model with office expectations on Thursday.

Your new role

The Education Quality Administrator is responsible for providing administrative support within the Quality Assurance, Monitoring and Improvement team.

• Administrative support where required for our quality assurance processes. This could include, for example:
  • Uploading to our online filing system and formatting documents submitted by organisations, so they are ready for colleagues to analyse.
  • Proofreading documents and uploading them to our online filing systems
  • Proofreading and publishing content for our web pages.

• Administrative support where required for our quality assurance of new medical schools and programmes. This could include, for example:
  • Processing administrative forms for education associates carrying out visits
  • Printing documentation packs and ordering name badges for visits
  • Preparing visit documentation so that education associates can access it online via our document-sharing portal
  • Organising travel, accommodation and meals for staff and education associates attending visits
  • Recording information about the visit on our online systems
  • Administering our records to log and reconcile education associate expense claims for budgeting purposes

• Monitoring our quality reporting system in Siebel (this is the system that logs actions that organisations need to implement to meet our standards called 'quality items'), letting colleagues know when items have been updated by an organisation and need to be reviewed, and reporting on pending and overdue items.
• Meeting support for a wide range of meetings across the team. Support would include:
  • Scheduling meetings
  • Calling for agenda items and populating agendas
  • Noting actions during meetings and keeping action logs
  • Maintaining a forward planner of agenda items for our larger meetings.

• Administering and reporting on our education associates, including expense claims to support section budget forecasting, training and annual appraisals.
• Manage emails coming into the team's shared mailbox, liaising with colleagues to ensure emails and queries are dealt with by the appropriate person within our agreed timeframes.
• To understand and apply our safeguarding policy and processes for protecting children and adults at risk of harm (including knowing how to recognise, record and report safeguarding).
• Any other reasonable duties may be assigned from time to time.

What you'll need to succeed

• To be able to work within established policies and standard operating procedures with a high level of accuracy, within agreed timeframes
• Effective use of IT systems such as Outlook, MS Word and Excel.
• To demonstrate excellent written and verbal communication skills, adapting style and level of detail as appropriate.
• An ability to work independently with appropriate supervision, as well as an effective team member.
• To demonstrate excellent customer service, ensuring the needs of internal and external customers are met and our services and contact with customers are delivered positively.
• The ability to work within established service-level agreements whilst maintaining a high degree of accuracy and attention to detail.

What you'll get in return
Flexible working options available.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

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