Sales and Purchase Ledger Clerk

Sales & Purchase Ledger Clerk – Temporary

Southend-on-Sea | £14.00 |Mon – Fri 9am – 5pm or 8am – 4pm

Role Overview

We are seeking a detail-oriented and proactive Sales & Purchase Ledger Clerk to join our clients finance team on a temporary basis ongoing. This dual-role position involves managing both sales and purchase ledger activities, ensuring accurate financial records, timely invoicing, and effective credit control. You will play a key part in maintaining smooth financial operations and supporting the Head of Finance with day-to-day tasks.

Sales Ledger Responsibilities

• Verify sales invoices against loading lists and post entries to Sage
• Add HSBC Receivables Finance (RF) bank details to designated invoices
• Scan and email invoices to customers promptly
• Maintain organised filing of all sales documentation
• Post incoming cash from RF and file remittance advice where applicable
• Perform credit control duties, including chasing outstanding payments
• Check customer credit limits and monitor RF messages
• Set up new customer accounts, verifying registered names and company numbers
• Monitor third-party payment platforms and self-billed accounts

Purchase Ledger Responsibilities

• Maintain and update the purchase order log
• Match delivery notes with invoices and obtain managerial approval
• Post purchase invoices to Sage accurately
• Cross-check invoices against stock sheets
• File all purchase-related documentation systematically
• Reconcile supplier statements and request missing invoices as needed
• Manage CHEP pallet movements by inputting loading lists and reconciling with deliveries
• Process daily payments as required

General Duties

• Provide administrative and financial support to the Head of Finance
• Assist with ad hoc finance tasks and reporting as needed

Skills & Experience

• Proven experience in a similar finance or ledger role
• Strong attention to detail and accuracy
• Proficiency in Sage accounting software
• Good understanding of credit control and reconciliation processes
• Excellent organisational and time-management skills
• Ability to work independently and as part of a team
• Strong communication skills, both written and verbal

What’s in it for you?

• This is a temporary role ongoing
• £14.00 per hour weekly pay
• 9:00am – 5:00pm or 8:00am - 4:00pm (can be fairly flexible)
• Onsite parking
• Holiday pay accrued