School Finance Assistant

Job Purpose:
To support the Finance Manager in maintaining the school's financial and accounting services, ensuring compliance with legal and regulatory frameworks and Trust policies.
Reporting to:
Finance Manager
Liaises with:
School staff, Trust staff, pupils, parents, and external agencies
Main Duties:

• Process requisitions, orders, receipts, and invoices using the purchase ordering system (Compleat) and purchase ledger (PSF).
• Assist with weekly BACS runs and Bankline payments.
• Raise invoices, enter payments, and reconcile the sales ledger.
• Prepare incoming cash and cheques for banking, enter into the accounting system, and reconcile.
• Process and reconcile petty cash expenditure claims.
• Manage expenditure claims for credit cards and PayPal accounts.
• Support and monitor the ParentPay system, ensuring reconciled income.
• Assist with month-end routines and filing.

Person Specification:Skills Required:

• Effective communication skills, both verbal and written.
• Excellent interpersonal skills.
• Proficiency in computer packages, including spreadsheets, word processing, and database systems.
• Strong numeracy skills with the ability to analyse and present information confidently.
• Ability to understand, interpret, and communicate financial information.
• Excellent organisational and time management skills with the ability to prioritise.
• Ability to work to deadlines and perform consistently in a busy environment.

Knowledge Base:

• Knowledge of financial management processes, including purchase ledger, sales ledger, nominal ledger, and bank reconciliations.

Requirements:

• 5 GCSEs or higher, including English and Mathematics at Grade C or above.
• Accountancy/financial qualification or working towards such a qualification (e.g., Association of Accounting Technicians or equivalent).
• Experience in a finance or accountancy environment.
• Proven experience with finance systems and spreadsheet packages in a commercial/educational background.
• Understanding and application of MS Office, Word, and Excel.

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