School Office Manager

Organisation:

1. Ensure the smooth and effective running of the school office and all administrative and communicative systems


2. Assist in the organisation of school trips in cooperation with other staff.


3. Assist with organising parents’ evenings and other meetings and events, including the organisation of rooms and equipment, and providing refreshments as required


4. Ensure that all staff create a professional and welcoming reception for all visitors and parents and all visitor checks and health and safety processes are in place to monitor entry in and out of the school


5. Delegation of work to office staff as and when necessary


6. Liaison with senior school staff relating to work to be undertaken by the office

Leadership:

1. Line manage the Office Administrator, kitchen Assistant Manager and Premises Officer, including reviewing staff performance and contributing to their appraisals


2. Train and develop administrative staff as appropriate


3. Ensure office staff at all times present a positive image of the school to all staff, parents and visitors, both internally and externally


4. Develop an office, kitchen and premises team that delivers and meets the needs of the school


5. Make all decisions in line with our school’s policy, procedures, vision and values, and encourage others to do the same

Administration:

1. Manage manual and computerised record/information systems


2. Analyse and evaluate data/information and produce reports/information/data as required


3. Provide personal, administrative and organisational support to other staff and the governing board


4. Oversee and organise the management of the pupil admissions procedure and maintain waiting lists


5. Carry out filing, printing and photocopying. Maintain the operation of the printer and photocopier to ensure it’s ready to use at all times, resolving any issues as necessary


6. Assist with managing the school’s email inbox, ensuring the school meets its expected response times and emails are forwarded to the relevant staff member as necessary


7. Manage and organise completed forms from parents/ carers


8. Organise and distribute incoming and outgoing post


9. Support the induction process for new staff and pupils


10. Book training courses for staff, when required


11. Assist SLT with ensuring there is sufficient staff cover when staff absences occur


12. Planning work schedules for your team and ensuring that they are aware of impending work projects, etc.


13. Identifying training needs of your team and bringing them to the attention of the HT for discussion


14. Maintaining sickness and holiday records of all staff


15. Monitoring the induction of any new member of the office, kitchen or premises staff


16. Create and maintain staff’s personnel files in accordance to LA expectations