Southwark Council - ERP Procurement Officer

Introduction:

London Borough of Southwark is undergoing various procurements to replace their ERP system, including system implementor, business change, data migration, reporting, support and archiving. This is a technology and people change transformation and is likely to be the biggest procurement the council is to undertake within the next 15 years. To ensure the successful selection, we are seeking a Procurement Officer.

Job Overview:

The Procurement Officer will undertake the following tasks through the procurement process for our new ERP system: support Procurement Workstream Lead in drafting and documentation of a contract management approach, requirement gathering and documentation for procurements not yet commenced and contribute to development of programme board and Gateway reports.

Key Responsibilities:

1. **Drafting Gateway 1 and Gateway 2 reports across various Lots:** The ideal candidate should be able to develop drafts of Gateway reports across Lots 2-5, to be approved by the Procurement Lead.

1. **Programme Board Updates:** Work alongside Procurement Lead to produce presentational content for procurement updates to be used in Programme Board.

1. **Assistance in requirements gathering for forthcoming procurements:** Be able to produce the procurement ITT documents to support the requirements for Support & Archiving, to be overseen by the Procurement & Commercial Lead.

1. **Stakeholder Management:** Collaborate with cross-functional teams, including IT, finance, and operations, to gather requirements, align on priorities, and communicate project updates.

1. **Proficiency in using MS Office and Adobe Workfront:** Maintain, update and amend formula in Excel, produce presentations using a combination of Word, Excel and PowerPoint. Be able to use Adobe Workfront to update plans, risks, issues, actions and other tasks assigned.

1. **Support development of a Contract Management Approach:** Ability to develop and document a Contract Management approach for an ERP implementation as well as supporting multiple contract discussions for smaller IT related contract to ensure that they're co-terminus with ERP delivery.

1. **Support the delivery and preparation of training materials:** This could include guidance on the do's and don'ts of contract management and supporting development of a matrix between contracted deliverables and project outputs.

Qualifications:

- Qualification in procurement or working towards a qualification in procurement, or related field, e.g. CIPS.

- Proven experience in public sector procurement, particularly in the UK, with an understanding of procurement regulations and best practices.

- Project management skills and experience required.

- Analytical and problem-solving capabilities.

- Ability to work as part of a team as well as individually using their own initiative to achieve task deadlines.

- The ability to manage multiple tasks simultaneously.

If you are interested in this role please send your updated CV in the first instance.