Team Administrator

Team Administrator

Duration - 6 Months with scope to extend

Location - Warwick/Hybrid

Are you an enthusiastic and organised individual with a knack for supporting leadership teams? Do you thrive in fast-paced environments and love to be the backbone of operations? If so, we want to hear from you! Our client is seeking a dedicated Team Administrator to provide comprehensive support to the Head of Connections Operations and the wider Connections Operations Leadership team.

About the Role:

As a Team Administrator, you will play a crucial role in ensuring the smooth running of the Connections Operations team. Your proactive approach will maximise the Head of Connections Operations' time and enhance the overall efficiency of the department. This is your chance to make a real impact!

Key Responsibilities:

• Meeting Management:organise meetings and manage the Head of Connections Operations' calendar to optimise their time and ensure effective travel arrangements.
• Email Coordination:Take initiative to manage and prioritise the Head's email inbox, responding and taking necessary actions to keep things running smoothly.
• Support and Communication:Assist in preparing communications, presentations, and analysis to contribute to the team's objectives.
• Project Management:Coordinate and manage ad-hoc projects and events as requested, ensuring everything runs seamlessly.
• Onboarding:Welcome new starters and graduates, ensuring they have everything they need, from security passes to IT equipment.
• Budget Management:Oversee Consultant/Contractor budget and invoice management, ensuring compliance with procedures.
• Purchase Orders:Assist in raising Purchase Orders, ensuring all requirements are met.
• Documentation Oversight:Monitor and support the team in maintaining Business Procedure Documentation Updates and Business Improvement Requests.
• Monthly Meetings:Manage the monthly meeting cadence for the Connections Operations Leadership Team, including agenda setting and coordination with presenters.

What We're Looking For:

To excel in this role, you should possess the following skills and experience:

• 0rganisational Savvy:A solid understanding of the organisation and its operations is essential.
• Technical Proficiency:Excellent experience with MS Word, Teams, Excel, PowerPoint, and SharePoint is a must.
• Communication Skills:Experience liaising with senior staff, both internally and externally, with exceptional organisational and communication skills.
• Administrative Expertise:Strong administrative skills to help keep the team running efficiently.

If you are ready to take the next step in your career and join a vibrant team, we encourage you to apply! Please submit your CV and a cover letter outlining your relevant experience and why you would be a great fit for this role.

Join us and be the key player in driving the success of the Connections Operations team! We can't wait to hear from you!

Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.