Team Administrator

Our client a leading charity located near Windsor are recruiting for a Team Administrator to join the team. This position is an ongoing temporary contract and the ideal candidate will be availible to start at short notice.

Within this role, you'll provide quality administrative support to the team activites, so the team can deliver its duties and requirements. The ideal candidate will be confident taking minutes.

This charity works closely with children and young people. So the ideal candidate will be passionate about improving and supporting the lives of children and young people.

Main Accountabilities

• Organise and co-ordinatesupport meetings within the team.To include booking rooms, distributing reports and key documents prior to meetings and making sure meetings run effectively, and minutes are typed up and circulated promptly
• As the first point of contact for the team, taking calls and screen for appropriate action to be taken, answering queries as appropriate
• Arrange appointments for visits on behalf of team,including organising travel out of borough, purchasing tickets in advance to save costs and organisingfor interpreters where required
• Manage the team calendar, checking all visits and meetings are covered, arranging cover for visits or meetings when staff are off or unable to attend
• Support the team manager with their diaries
• Scan and upload relevant casefile documentation to system and complete notifications and actions relevant for case files, liaising with other agencies as required
• Processinvoices for the team on Agresso as required
• Act as a point of contact and liaison for the team with other teams

Person specification

Experience

• Great administrative skills including experience of diary management
• Confident taking minutes
• Demonstrable experience providing office administration and service support
• Knowledge and understanding of children’s social care
• Good information technology skills to include but not limited to: Microsoft Office (Word, Excel, PowerPoint and Outlook) and Agresso (or equivalent)
• Ability to prioritise own and work of the team managing conflicting priorities and multiple pieces of work to achieve targets and statutory deadlines

Qualifications/Training

• Educated to GCSE or equivalent level with a goodlevel of numeracy and literacy
• Commitment to personal and professional development