Team Administrator - Property

Team Administrator - Property
12-Month Fixed-Term Contract
Salary: £32,000 - £35,000
Location: West Hampstead, London
Hours: 9:00 am - 5:00 pm, Office-Based

A Commercial Property Management Company in West Hampstead, looking for a Team Administrator to join their friendly and experienced team. This is a varied role providing essential administrative support to the property management team, ensuring the smooth running of day-to-day operations.

Key Responsibilities

• Provide general administrative support to the property management team.
• Manage incoming and outgoing post, electronic filing, and paper records.
• Act as the first point of contact for day-to-day queries.
• Prepare agendas and take minutes for team meetings.
• Schedule and coordinate regular monthly and quarterly meetings for the Head of Team.
• Arrange travel, accommodation, and transport for the Property and Facilities Managers; process related expenses.
• Liaise with tenants, contractors, and consultants to arrange inspections, access, and minor works.
• Maintain and update property databases, including vacant property records with utility, rating, and EPC consultants.
• Conduct occasional site visits for routine inspections and meter readings.
• Manage health & safety and statutory compliance databases across the property portfolio.
• Perform land registry searches, mail merges, and draft/issue formal letters and documents.
• Coordinate and organise corporate and team events throughout the year.
• Upload invoices to the Dwellant system daily.
• Collate monthly vacant property inspection reports and submit meter readings.
• Order equipment, supplies, or property-related items using the company card.
• Issue standard template letters to tenants, including service charge notifications, compliance requests, and welcome packs.

Skills & Experience

• Strong organisational skills with excellent attention to detail.
• Professional telephone manner and customer service skills.
• Ability to work independently and as part of a team, meeting deadlines under pressure.
• Previous experience in commercial property administration is desirable but not essential.
• Confident IT skills, including Microsoft Word, Excel, and Outlook.
• Mail merge and audio typing skills are an advantage.
• Experience with property management systems (QUBE or similar) preferred but not essential.

Are you available immediately for a 12-month contract and have experience in the property? If so, apply now!!!

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.