Team Assistant - GIR

Company : Australasian Recruitment Company

Job Description - Team Assistant - GIR

TEAM ASSISTANT:

We are currently working with a leading global investment bank who are looking for an experienced Executive Assistant to join the research team on a 6-month temporary role with the possibility of going permanent. You must have a minimum of 4 years of relevant EA / PA / TA experience, ideally within financial services.

TEAM ASSISTANT ROLE:

Comprehensive and proactive diary management and scheduling of meetings - room bookings, documentation, media services for audio visual/video conference facilities
Preparation of detailed travel schedules and itineraries
Assistance with visa applications/requirements
Timely administration of expenses (using Concur)
Telephone cover - screening of calls and interaction with senior management
Vacation/Sickness cover – supporting MDs when other assistants are on leave
Supporting visiting MDs – assisting with diary management, arranging offices, transportation, access to buildings and team events if required
Coordination of town halls, team events and/or socials - booking rooms across the global campus, setting up registration details, sign-up links, dial-in numbers, Zoom IDs, arranging refreshments, lunches and dinners
Documentation management and support (PoAs, digital signatures)
Hardware orders (headphones for new joiners, Occupational Health equipment, etc.)

TEAM ASSISTANT ESSENTIALS:

Excellent communication skills in person, on the phone and by email
High attention to detail and strong technical skills
Good judgment, independent thinker and resourceful
Ability to work well under pressure, prioritize and handle multiple tasks efficiently and effectively
Good knowledge of general business and corporate cultures, team player
Strong proficiency in MS Outlook, Word, Excel, PowerPoint
Minimum of 4 years of experience as an administrative assistant
Experience at a financial services firm is preferable

If you feel that you fit the above criteria, then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive, only successful applicants will be contacted. For information on how we process personal information, please refer to our website:.

At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.

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Team Assistant - GIR

Job Description - Team Assistant - GIR

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