Technical Services Clerical Asst

MAIN PURPOSE OF JOB:

Under the guidance of the TSC Administrator, to undertake the support and delivery of duties within the function which contribute to the provision of an excellent service, whilst ensuring the effective use of resources. To support department managers in the delivery of exceptional services to our community and key stakeholders.

General Duties:

• To promote the Service Vision, 'Creating the Safest Community’.
• o To work effectively and efficiently to support line management in the delivery of the department’s aims and objectives.

• To maintain appropriate and robust information systems within the department.
  
• To maintain positive and effective liaison links with organisations and partners as appropriate.
  
• To support the preparation and production of a variety of quality information for inclusion in management and departmental reports.

• To ensure compliance with the Data Protection Act and to ensure data security is maintained.
• To ensure relevant knowledge is up to date.
• To identify and recommend areas of potential improvement.
• To represent the function at internal and external meetings and events and take minutes when required.
• To support the activities of the function and diary management for line management where required.
• To support colleagues with their work as required.
• To attend internal and external training courses as necessary.
• To undertake any other duties as appropriate to the role.

The candidates must have:

Excellent literacy and numeracy

Work experience involving:

• Completing general administrative and clerical tasks
• Reception / switchboard
• Word-processing documents
• Taking and preparing minutes at meetings

Knowledge of:

• Relevant management information systems
• Clerical practices and procedures
• Electronic/paper filing systems

Ability to:

• Demonstrate good IT skills with a working knowledge of Microsoft Office suite and bespoke IT systems
• Prioritise own workload whilst working to conflicting deadlines
• Demonstrate good interpersonal skills with the ability to liaise at all levels
• Input data and information accurately
• Demonstrate attention to detail
• Work on own initiative and effectively as part of a team
• Take and prepare minutes at meetings.

Demonstrate a commitment to safe working principles and practices associated with Health and Safety.

Demonstrate a commitment to the principles of Diversity and Equality.

Must be able to work to a flexible working scheme, which may include some weekends/evenings.

3 month initially with possibility of extension