Temp Works Planner

POSITION

Works Planner - Temp

REPORTING TO

Service Manager

TEAM

DEPARTMENT

Commercial Services

SALARY

£30,000

LAST UPDATED

CONTRACT TERM

Permanent

LOCATION

Feltham

PURPOSE OF ROLE

Undertake the work planning function for a group of maintenance operatives utilising a range of IT systems to ensure that all appointed jobs are carried out on time and that there is effective communications with customers. Carry out other administrative and data handling functions as instructed by the Senior Planner & Supervision Officer including updating all systems information, addressing queries from the Customer Service Centre. The post holder may be required to work in any admin capacity within the Repairs Service ensuring that the directorate works as one entity.

KEY ACCOUNTABILITIES

Key Responsibilities and Duties:

• Create all new jobs, manage all workers’ diaries, and schedule appointments.
• Plan workforce activity in advance, reallocating work as required and integrating emergency jobs as reported.
• Ensure active communications with the field workers so that any unplanned occurrences are addressed immediately.
• Identify risks as early as possible so unplanned disruption occurs.
• Review the balance of work in the team and in individual trades to ensure that there is capacity to deliver emergency and urgent repairs,
• Ensure that any jobs ordered without appointments, such as communal repairs are effectively integrated into the workload and completed within overall job priority times.
• Provide a high standard of customer care in handling all communications and enquiries, both with tenants and leaseholders and with the Customer Service Centre.
• Initiate calls to tenants / leaseholders -rescheduling repairs at the earliest possible time.
• Assist with the management of maintenance officers’ diaries to ensure effective use of time for pre inspection work.