Temporary Receptionist & Administrator

2 weeks Temporary Receptionist & Administrator

Location Guildford

Start Mon 12 May - Fri 23 May

Enhanced DBS on the update service required

Full job description

About this Role

36 hours per week, 5 days per week. Term Time only.

Mon to Thurs 8am to 4pm, Fri 8am to 3:30pm (30 minutes unpaid lunch)

Main Duties / Responsibilities

ORGANISATION

• Undertake reception duties, answering the telephone (transferring calls, taking and delivering caller messages) and dealing with face to face enquiries
• Signing in visitors and checking ID, alerting staff to the arrival of a visitor, monitoring the collection of the visitor, signing out and collecting passes as they leave
• Controlling the signing in/out procedure of students throughout the day
• Liaising with staff for the delivery and collection of parcels
• Manage the collection, safekeeping and distribution of mobile phones for the students.

ADMINISTRATION

• Provide general clerical/admin. support e.g. photocopying, filing, completing standard forms, responding to routine correspondence, sorting and distributing internal / external mail and emails
• Maintain manual and computerised records/management information systems
• Undertake letter writing, report creation, preparing documents and other IT based tasks
• Administration and archiving of student files
• Provide timely communication with staff and parents as required
• Produce lists/information/data as required e.g. student data
• To ensure correct administration of any medication to students in line with policy
• Managing lost property
• Undertake administrative tasks as directed by the Principal or his delegated member of staff
• Ensuring the offices and reception are kept tidy and organised

TRAINING

• Knowledge of Google Suite would be advantageous however training will be given if needed.
• First Aid training will be provided if not already qualified.

OTHER

• Operate relevant equipment/ICT packages/information systems and equipment (e.g. Telephony, MS Office, Excel, Arbor, E-mail, Google suite, photocopying, printers)
• Provide general advice and guidance to staff, students and others

Safeguarding Statement: Office Angels are committed to safeguarding and promoting the welfare of children and people and expect all staff and volunteers to share this commitment. We ensure that all our employment practices reflect this commitment. An enhanced DBS check is required for this role.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.