TERM TIME ONLY SCHOOL ADMINISTRATOR

My client is looking for a Term Time only receptionist/administrator for a 9 month fixed term contract.

Teaching time will go from late August through to end of May, a period of 9 months. There are periods where no teaching occurs (Xmas and Easter). Annual leave will need to be taken during Xmas and Easter, outside of the teaching time.

The Receptionist/Office Administrator will be the first point of contact for all stakeholders, including students, lecturers, and visitors. This role is essential for ensuring the smooth operation of the school administrative functions. The successful candidate will handle a variety of tasks, such as managing the front desk, coordinating meetings, and providing administrative support to various departments

Essential • Experience: Previous experience in a receptionist or administrative role.

•Greet and assist visitors, students, and staff in a professional and courteous manner including managing visitor sign in/out security.

• Answer and direct phone calls to appropriate departments or personnel.

• Handle incoming and outgoing mail, including email enquiries, and deliveries.

• Supervise student and visitor fire safety sign in sheets, and take appropriate actions where expected sign in has not occurred

• Handle sales of school stationery or book supplies Administrative Support: 20%
• Provide administrative assistance to lecturers, department heads, and other staff members
• Maintain and update student records, databases and whole school calendar
• Prepare and distribute written communications. • Assist Programme Co-ordinator in contacting students potentially missing submissions
• Monitor and maintain stock levels of all stationery and merchandise
• Minute taking. Meeting and Room Bookings:
• 10%
• Schedule and coordinate meetings, including booking meeting rooms and arranging necessary equipment with College Technician team.
• Maintain the school calendar to ensure all bookings are managed efficiently
• Arrange local accommodation for delegates or guests if required Stakeholder Interaction
• Act as a point of contact for stakeholders, addressing inquiries and providing relevant information.
• Liaise with external partners, organisations, and agencies as required.
• General Office Duties: 15%
• Maintain office supplies inventory and order new supplies as needed.
• Support Bookshop Administrator with orders and post • Ensure the reception area and office spaces are tidy and presentable. • Assist with the organisation of School events and activities