Transport Administrative Assistant

We are seeking a Transport Administrative Assistant for our client based in Robertsbridge (East Sussex). 

Hours: 12:00 PM to 8:00 PM 

Days: Monday to Friday 

Pay: £13 per hour

Contract: Temporary 

• ongoing with the option of Temp to Perm for the right candidate
  
  

As Transport Administrative Assistant you will play a vital role in supporting the operations of a very busy and fast paces Transport Office. Your primary responsibilities revolve around managing and coordinating tasks to ensure the smooth flow of transportation processes. 

Key Responsibilities:

• Briefing drivers, conducting debriefs, and monitoring their progress during shifts.
  
  
• Checking, organising, and maintaining important transport documents, such as Proof of Delivery (POD) records.
  
  
• Managing call-outs for vehicle defects, breakdowns, or repairs, and tracking issues using electronic systems.
  
  
• Assisting in planning drivers' schedules or handling compliance tasks, like managing infringements in tachograph systems.
  
  
• Facilitating permit-to-work procedures for contractors performing vehicle repairs or site maintenance.
  
  

About You:

• Strong communication skills: effectively engaging with drivers, colleagues, and contractors, both in-person and via phone or email.
  
  
• Keen eye for detail.
  
  
• Excellent organisational skills.
  
  
• Problem-solving and being able to remain calm under pressure.
  
  
• Familiarity with electronic trackers, transport management systems, or tools like Tachomaster is preferred.
  
  
• Knowledge of Transport/Logistics is preferred but not essential.
  
  
• Adaptability and willingness to take on additional responsibilities as the role evolves or as the business needs.
  
  
• Be a team player, while taking ownership of assigned tasks.
  
  
• Having your own vehicle is essential, as our client is not accessible by public transport.

In short, this role ensures that both drivers and vehicles operate efficiently and in compliance with regulations, while maintaining thorough documentation and communication. 

If you think you’ve got what it takes, click apply now or call Maidstone branch on for more information.