Accounts Payable Assistant

ACCOUNTS PAYABLE OFFICER

Our client, an Oil and Gas Operator is seeking an experienced Accounts Payable Officer. It is a 12 Month PAYE contract role based in Aberdeen. SAP knowledge is strongly preferred.

POSITION SUMMARY

The Accounts Payable Officer will receive, scan, and pay supplier's invoices within accounting systems at SAP company code level (generally legal entity level). The Accounts Payable Officer is responsible for proper processing of suppliers invoices to allow the payment in due time with the right level of quality and internal control.

MAIN DUTIES & RESPONSIBILITIES

Ownership of the invoicing tool (X flow) and process

Receive, scan and initiate workflow for all entering invoices

Code and control invoices and Non Operated JV Billings and liaise with process users as necessary on PO/Invoice mismatches

Ensure tax validity and correct classification and booking of VAT according to national requirements and VAT reporting set-up in SAP

Book invoice within accounting SAP system (X flow)

Ensure payment of invoices in line with the client payment process and contract obligations

Follow-up pending invoice approvals to ensure payment is before due date

Help AP Team Lead reconcile vendor ledger

Manage ageing items

Support Supply Chain in solving differences in GR/IR accounts

Support the Timewriting team to solve invoice issues in order to process Contractor invoices

Reconcile transactions and correct any discrepancies

Provide required information to management accounts to assist with cash flow management

Deal with all supplier and business queries received via the AP email address in a timely manner

REQUIRED COMPETENCES/ QUALIFICATIONS / EXPERIENCE / PROFILE

Experience in a similar financial position (preferred)

Experience in SAP transactional methodology (preferred)

Good communication skills

Be highly analytical with good problem-solving skills

Understanding of general accounting tools (preferred)