Accounts Payable Supervisor

Bristol - Bristol, BS32 4UB GB (Primary)

Travel

Organisational Unit

Hoare Lea -> Central Management Group -> Finance

Job Type

Contract

Category

Other

Education

Other

Job Description

Accounts Payable Supervisor – maternity cover

Bristol

Competitive salary + benefits

About us

Hoare Lea is looking to recruit an individual with a strong background within the Purchase Ledger function to lead a small Accounts Payable team. The successful individual would be expected to communicate with stakeholders at all levels of the business; providing relevant insights and making appropriate challenges where necessary. This is fixed term Maternity cover, starting in Jul 24 through to Oct 25.

We foster a culture where our people can really excel and we encourage collaboration, recognising the importance of sharing knowledge and expertise. We believe that by working together we can produce the best results.

We are committed to providing a diverse environment for everyone as well as a commitment to a sustainable present and future.

Look around you. There is, likely, a Hoare Lea’s project in your area.

Why work for us?

You’ll collaborate with the industry’s best, working in the UK’s largest MEP firm with a range of specialist teams.

You’ll be part of progressive and exciting projects, able to experience innovative schemes across all sectors.

You’ll advance your career, your way, thanks to our structured Career Paths framework.

The role

• Processing of Purchase invoices & Expenses.
• Coordinating weekly payment runs and acting as the first point of review.
• Ownership and effective management of the AP function.
• Monthly reconciliation of aged creditors; identifying outstanding issues and following up with appropriate actions.
• Monthly reconciliation of proforma VAT account.
• Supplier statement analysis and reconciliations.
• Setting up new suppliers and maintaining supplier records.
• Invoice accruals.
• Fortnightly FX payment run.
• Direct line management of 2 members of staff; including performance appraisals & mentoring.
• Responsible for effectively managing the AP month end process.
• Process improvement.
• Management of the firm's virtual & corporate credit cards.
• The key point of contact for AP annual audit queries.

What we are looking for

• Good eye for detail, confident, and able to gain respect quickly.
• Able to take own initiative, deal with difficult situations calmly, and deliver when other members of the team are absent.
• Strong IT skills – Good working knowledge of the MS Office suite including Microsoft Word, and Microsoft Excel; advanced e-mail proficiency & etiquette required.
• Ability to prioritise, organise, and multi-task.
• Good work ethic when handling confidential documents and information.
• Confident – must deal with individuals at all levels.

To reward your hard work and commitment we offer both core and flexible benefits, a competitive salary, and industry leading training and development to support you throughout your career.

• 25 days annual leave, increasing to 30 with the length of service
• Contributory pension scheme
• Employee Assistance Programme
• Enhanced Paternity, Maternity & Shared Parental Leave
• Hybrid Working – activity-based approach
• Employee stock purchase plan – a voluntary program that allows eligible employees to purchase Tetra Tech common stock at a 15% discount
• Holiday buy & sell up to 5 days
• Study Assistance
• Cycle to work scheme
• Employee Referral Scheme
• Sabbatical Leave
• Other flexible benefits include gym and retail discounts, travel & dental insurance, and GAYE (Give as you Earn)
• Flexible working - We’re happy to discuss flexible working. There is no obligation to raise this at the application stage but if you wish to do so, you are welcome to. Flexible working will be part of the discussion at the offer stage

We have updated our terms and conditions for candidates, to find out more please click on the link below:

We know that to be the best at what we do we need a diverse workforce underpinned by an inclusive culture. That’s why we particularly welcome applications from women, global ethnic majority, neurodiverse, and disabled candidates, as they are under-represented within leadership roles at Hoare Lea

Reasonable adjustments statement

We're proud to be an inclusive, equal opportunities employer, and we’re committed to ensuring that all candidates are treated fairly throughout the recruitment process. If you have a disability that might affect your performance at any stage of the recruitment process, please let us know about any help or reasonable adjustments as soon as possible before any interview or assessment. We’ll work with you to make sure any appropriate support is in place.