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To lead the day to day operation of the Accounts Payable and Receivable function. Job Specific Duties: 2 hours per day credit control and 5.5 hours accounts payable. Take overall responsibility for the Purchase Ledger and Debtor Ledger. Ensure supplier’s invoices/credits are processed in an accurate and timely manner, ensuring they are correctly matched to purchase orders, receipted goods and coded correctly. Responsible for the supplier/expense payment runs for both UK and foreign suppliers ensuring suppliers are paid on a timely basis and remittances sent out in a timely manner. Raise sales invoices for external and internal customers in line with internal authorisation levels, reconcile debtors ledger and ensure that payments are received on time.Deal with supplier and customer invoice queries both internally within the Company and with the external suppliers. Ensure all invoice queues are reviewed daily and are maintained at the target levels set. Ensure supplier statement reconciliations are completed in a timely manner. Ensure Customer Statements are reconciled and distributed in a timely manner.Provide cover to Update and maintain daily cash flow forecast.Assist the Financial controller with the preparation of the Monthly Short Term Cash Flow Forecast (3 month look ahead).Maintain the Goods Received Not Invoiced account ledger ensuring the balance is materially correct at month end. Lead monthly creditor reviews and drive actions through to conclusion in a timely manner. Lead weekly Debtor reviews and drive actions through to conclusion in a timely manner. Inform Financial controller / Finance manager of any debtors that need to be assigned to project or management teams.Assist with the month end process i.e. control account reconciliations, Departmental KPI Trackers (Debtor / Creditor days). Provide assistance to the Financial Controller for the timely completion of EC Sales / Intrastat returns and government grant claims. Responsible for ensuring that all credit card expenditure is recorded in line with company policy and all expenditure recorded in the financial system in a timely manner. Support with annual external audit compliance. Other duties as assigned by the Financial Controller.
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