Administration Coordinator

BMC Recruitment Group are on the lookout for an Administration Coordinator, ready to make an impact in an exciting engineering firm based in Gateshead. The role is more than just admin - it's the heartbeat of operations, keeping all the gears in motion!

If you are hard-working and skilled Administrator who has extensive experience of working within the Engineering, Construction or Manufacturing industry and thrive in organising, love a checklist, and are keen to support a dynamic team, this could be your moment.

Main Duties:

• Prepare and provide documentation to internal projects team and managers
• Retrieve necessary information (e.g. user/client requirements and relevant case studies)
• Act as the point of contact for all participants
• Raising of all project Purchase Orders
• Raising of all Sub-Contract Orders & maintaining Logs
• Stock material requests & replenishment (where required)
• Assisting the team with the management and reporting of all Key Stages & documentation
• Weekly timesheet validation against project & payroll processing
• Ensuring Timely processing of Credit Cards, Expenses and Petty Cash
• Record supplier invoices for payment, logging invoice queries and follow up to resolution.
• Providing ad hoc support to the finance team on other General Ledger items
• Organising surplus material returns to the suppliers
• Record all invoice queries and passing to the relevant person
• To ensure the confidentiality and security of all information processed during employment in accordance with the requirements of the Data Protection Act 1998 and any subsequent legislative revisions and additions.
• To be aware of personal responsibilities under Health and Safety regulations and attend appropriate training. To maintain Health and Safety focused projects.

What we need from you:

• Min 1 years experience as a Administrator, Project Coordinator or similar role
• Solid organisation and time-management skills
• Team spirit and work effectively to deadlines
• Flexibility in schedule
• NVQ Business Administration or related field desirable
• 25 days holidays (including Birthday off)
• Annual reviews and development opportunities
• Training and development opportunities
• Positive and friendly work environment and team
• Helpful and encouraging team and managers
• Free onsite parking

BMC Recruitment Group treats all applications equally and confidentially, we review all submissions. Those that do not meet the specification may not be contacted but their CV retained to be considered against future opportunities

If you haven’t got access to your cv right now, send yourself a link to this page and upload it later