Administrative Support

AppleRecruitment are recruiting for an Administrative Support onbehalf of the Belfast Health and Social Care Trust.

JobPurpose:

The postholder will be required to provide an efficient and effective administrativesupport service to include referral processing, appointment booking andeProcurement as required. The post holder will be the first point of contactfor members of the public making enquiries by telephone.

JobDescription:

· Undertake arange of admin support duties including, making appointments, maintainingdiaries, receiving, processing and distributing incoming mail.

· Co-ordinate and process a range of correspondence in accordancewith agreed procedures within area of responsibility.

· Process all referrals received for multi-disciplinary team in atimely and effective manner on Trust corporate systems and local databases.

· Maintain adequate supplies of stock and stationery, and orderstock/nonstock items using Trust’s E-procurement system.

· Ordering of medical equipment and supplies for use by professionalstaff, using Trust IT systems.

· Ensure that all systems used both manual and computerised aremaintained in an accurate and timely way and in accordance with local policyand procedure.

· Ensure that systems are in place to provide data returns, whichsupport the provision of service reports

· Participate in the development of local policies and procedures,as appropriate. · Ensure all that tasks/duties are completed in a timely mannerin accordance with agreed performance standards. · Establish, maintain anddevelop good working relationships with managers and staff at all levelsthroughout the Trust and interact effectively with members of the public asrequired. · Maintain standards of confidentiality regarding all informationheld in respect of service users and professional staff. · Prioritise workloadin accordance with expected outcomes.

· Provide cover for staff during periods of sick/annual leave, asrequired.

· Contribute to effective team working.

· Cross cover in Transitional Services Teams as necessary.

· These posts can be subject to change and duties will change inline with Transitional Services reviews.

Ifyou wish to apply or would like more information, please email your CV inMicrosoft word format to Daniel Finlay byclicking on the link below. You must also include a bullet pointed synopsis atthe top of your CV demonstrating how exactly you meet the Essential Criteriabelow:

Applicants must, by theclosing date for applications, have:

4 GCSE’s atgrade C or above to include English Language or equivalent qualification andone year’s administrative experience. OR NVQ Level II in Administration and oneyear’s administrative experience. OR A minimum of two year’s administrativeexperience. Experience of using key information systems e.g. Paris,Staffplan, Dates, PAS.

FurtherDetails:

· Hourly Rate: Band 3 -£11.67, 37.5 hours per week

. Location: KnockbrackenHealth Care Park

Ifyou wish to apply or would like more information, please email your CV inMicrosoft word format to Daniel Finlay byclicking on the link below .

Applicants must ensure theirCV is accurate and up to date. The CV should include your full employmenthistory inclusive of dates, all academic achievements and full personal contactdetails.

Please note only applicantsthat match this criteria can be considered for the role.

Apple Recruitment Services isacting as an Employment Agency in relation to this vacancy. Apple RecruitmentServices is an Equal Opportunities Employer.