Administrator / Payroll Administrator

We welcome applications from candidates with disabilities, neurodiversity and long-term health conditions, and we are committed to ensuring fair treatment throughout the recruitment process. Payroll Administrator ( Job Number: Open-Ended/Permanent - Full Time Contract Duration : Permanent Hybrid 12-May-2024, 10:59:00 PM Disclosure and Barring Service Requirement : Not Applicable. A globally outstanding centre of educational excellence, a collegiate community of extraordinary people, a unique and historic setting – Durham is a university like no other. Across the University we have a huge variety of roles and career opportunities, which together make us a large and successful community, which is a key hub of activity within our region and nationally. People are the most important asset of Durham University, and our HR Department is pivotal in ensuring that we attract, recruit, develop, reward and retain the very best talent from across the world into our University community. Building on our bold and ambitious University Strategy, a key role of HR is to secure the University’s strategic aim, ‘to be a world leading employer’ by ensuring that our staff can reach their full potential. The HR Department plays a lead role in creating a working environment for our staff (and potential staff) which is supportive, stimulating and informative which provides for creative and innovative employment practices and opportunities. Reporting to the Payroll Manager & Assistant Payroll Manager of HR Pay Service team the purpose of this role is to provide administrative support for Payroll activities. The post holder will be responsible for accurately processing payroll changes using a number of systems, ensuring that all activities are completed within the necessary timeframe, in accordance with policy, and that complete up to date records are maintained in accordance with legislation. The HR team have introduced a hybrid model of working where there is a requirement to work at least three days per week in the office, these days are flexible, but the expectation is that the whole team would be in together on these days. A competitive salary is only one part of the many fantastic benefits you will receive if you join the University: you will also receive access to the following fantastic benefits:

• 27 Days annual leave per year in addition to 8 public holidays and 4 customary days per year – a total of 39 days per year.
• No matter how you travel to work, we have you covered. We have parking across campus, a cycle to work scheme which helps you to buy a bike and discount with local bus and train companies.
• Lots of support for health and wellbeing including discounted membership for our state of the art sport and gym facilities and access to a 24-7 Employee Assistance Programme.
• On site nursery is available and access to holiday camps for children aged 5-16 throughout the year.
• Family friendly policies, including maternity and adoption leave, which are among the most generous in the higher education sector (and likely above and beyond many employers).
• There is a comprehensive range of development courses, apprenticeships and access to qualifications and routes to develop your career in the University. All staff have dedicated annual time to concentrate on their personal development opportunities.
• The opportunity to take part in staff volunteering activities to make a difference in the local community
• Discounts are available via our benefits portal including; We offer generous pension schemes.

Five GCSE’s at least Grade C or level four (or equivalent) including English Language and Mathematics or equivalent experience. Experience of working in a busy office environment delivering front line administrative services or having relevant qualifications for the role. Experience of managing time to meet deadlines and working under pressure without compromising on quality. Good digital skills including experience in using digital devices and apps including - internet, email, digital communication tools, Microsoft 365 applications, digital booking systems. Committed to continuing professional development. Experience and understanding of payroll related compliance The candidate would ideally have knowledge of Oracle Fusion or a similar cloud-based Payroll system Experience of working in an organisation that has multiple contract types and both hourly paid and salaried staff. Holds a CIPP qualification (or equivalent) and able to demonstrate continuing professional development required to maintain professional recognition within a payroll arena. We prefer to receive applications online. If you would like to have a chat or ask any questions about the role, Samantha Gunn (Senior Payroll Manager) would be happy to speak to you. This role will report to the Payroll Team Leader (Technical Payroll) and will work closely with the Payroll Manager (People and Pay Services). Apply standard professional and recognised regulatory procedures to process, check and reconcile anomalies within data and information sets. Provide training to stakeholders. Compile, record, store and archive data within Oracle. Liaise with representatives from other service areas, professional organisations and agencies, acting as a point of contact for colleagues requiring advice and administrative support on HR or payroll processes and systems. Use standard office-based digital systems, tools and equipment to carry out data recording, communications and networking. Provide service and support for networks and distribute documents and communications in standard professional formats. Liaise with internal specialists with the organisation, planning and delivery of services, activities and events. Provide advice and guidance on basic HR and/or payroll legislation and requirements. Show a commitment to equality, diversity and inclusion and the University’s values.

• Use your experience and problem-solving skills to resolve routine issues with things relevant to your role such as payment queries, and provide information and updates to help your team find solutions.
• Collect, organise and record data and information accurately and provide reports as required.
• Promote positive wellbeing arrangements which benefit you and your team.
• When carrying out your role, use and apply relevant professional and regulatory standards [e.g. data protection] when managing data.
• Use standard office-based devices and applications such as word, excel and power point, to deliver services.
• Arrange meeting/event venues and travel arrangements for other team members.

Help your team organise and provide administrative services that support key activities undertaken within your service and contribute to team planning activities. • Help your team ensure that products and services are adapted in response to feedback and to meet changing demands. Liaise with external suppliers, contractors, specialists and service providers to plan the delivery of services and events. • Please note that in submitting your application Durham University will be processing your data. We would ask you to consider the relevant University Privacy Statement Privacy Notices - Durham University which provides information on the collation, storing and use of data. When appointing to this role the University must ensure that it meets any applicable immigration requirements, including salary thresholds which are applicable to some visas. We welcome applications from candidates with disabilities, neurodiversity and long-term health conditions, and we are committed to ensuring fair treatment throughout the recruitment process.