Central Operations Administrator

Central Operations Administrator will be a generalist in terms of office administration. You will be responsible for handling overall functions under Facilities, Compliance, and Finance.

This role caters all employees' inquiries/ needs and business requirements on a timely manner. You will also provide quality and accurate information and output to ensure the efficient operation in the office.

Key Responsibilities:

FACILITIES

• Coordinates with Facilities team about the parking accesses and building access cards of new starters.
• Administrator of Grab for Business application.
• Liaises with the building admin to prepare gate passes for deliveries and pick up of office equipment.
• Facilitates office, cleaning, disinfecting, medicine, and pantry supplies purchases.
• Prepares flight and accommodation requests of expatriates.

  FINANCE

• Handles entity petty cash and liquidation.
• Participates in the audit exercises with external audit providers under Finance (e.g. BIR/ KPMG).
• Prepares all the accounts payables, payment requests, and collates the invoices due to the entity to be settled and liaised with Finance.
• Prepares Corporate Credit Card liquidation, approval, and payment request
• Assists in the yearly tax filing of the entity.

  COMPLIANCE
  

• Liaison Officer of the site with PAGCOR. Prepares monthly reports for PAGCOR and renewal of license. Assists the PAGCOR Auditor on weekly audits.
• Liaises with the partnered law firm in preparing the renewal of licenses and legal documents.
• Handles all the entity's legal documents and yearly renewal of Business Permits, Barangay Clearances, and Insurances (e.g. General Insurance, Fire, Office Assets, and Peril Insurance)

  ADMINISTRATION
  

• Administers site engagement such as birthday vouchers and other ad hoc site activities.
• Establish and maintain a strong working relationship with all line managers to support with advice and ad hoc requests.
• Supports site ad hoc projects
• Any other duties as required by management

Qualifications:

• At least 1-2 years of work experience as an Administration Assistant in a fast-paced industry such as BPO, Shared Services, IT
• Bachelor’s Degree in Office Administration or Management or related field
• Knowledge of local employment legislation and working practice
• Sound knowledge & technical ability to operate a variety of computer systems and related software including MS Excel, MS Word, websites & databases
• Experience of working in an organised manner & working to strict deadlines in an open plan office
• Strong communication skills and fluent in English.

Competencies / Behaviour:

• Well organised, accountable with an attention to detail, hardworking and a quick learner.
• Has can-do attitude, open-minded and approachable personality for understanding and supporting employees' needs.
• Excellent time management skills and ability to multi-task and prioritise work
• Strong working knowledge of office management responsibilities, systems and operational procedures