Operations Administration Assistant

Reporting to the Workshop Manager, duties will include:

• General office administration duties, including filing, scanning and record maintenance.
• Answering phone calls and greeting visitors.
• Attending to any correspondence and emails from all internal/external sources, as required.
• Acting as communications relay ensuring all parties receive necessary and accurate information.
• Preparing memos, emails, reports, and other correspondence – issuing out to teams and departments on behalf of team or senior staff.
• Scheduling internal and external meetings and record and circulate meeting minutes.
• Ordering and taking stock of office supplies.
• Assisting in the compilation of operations documentation, both internally and for client issue.
• Daily processing of workshop personnel timesheets and facilitating various teams with data input.

Applicants to this role require

• IT skills, particularly Microsoft Office: Excel, Word, and PowerPoint.
• Strong organisational and planning skills.
• Strong interpersonal and communication skills, both written and verbal.
• Ability to work under pressure.
• Attention to detail and accuracy.
• Problem solving skills.
• Ability to work on own initiative.
• Flexible and motivated.