Administration Clerk

Job Summary:We are seeking for a reliable, flexible, dynamic, detail-oriented and organized candidate to support admin and deal with Playgroup correspondence as we are a small charity.

Approximately 16 hours per week depending on the term times as some parts of the year are busier than others. Part-time hours - we can be flexible to suit the right candidate. A fixed yearly contract will be given on employment date and it will be subject to flexible hours. Salary - open for discussion depending on qualification and experiences.

Responsibilities:

The ideal candidate will assist in daily office tasks, provide clerical support, and ensure efficient operations.

• Manage incoming and outgoing correspondence.
• Utilize QuickBooks for basic bookkeeping tasks - send invoices for lunchtime fees and session fees .
• Assist in organizing and maintaining paper and electronic files.
• Proficiency in using computerized systems for data entry and office tasks e.g. Word, Excel, emails.
• Chase unpaid invoices, collect, count and bank cash into our account
• Update online accounts of: expenses, income and upload receipt on QuickBooks to keep accounts updated
• Keep filing records of all invoices and receipts for records in order.
• Liaise with wages/ statements and receipts
• Oversee paperwork being given for book keeping and cash flow records
• Pay bills/cheques using the online banking system
• Ordering of resources, food (snacks), supplies of the setting
• Complete monthly milk claims checking register, ordering milk to the setting
• Print out, collect and complete funding forms once a term and file forms in children's file
• Answer emails, assisting with waiting lists and general admissions . Liaise with manager of any changing in hours/fees
• Bookings for school visits, trips, sponsor walks
• Complete Funding Platform
• To attend staff meetings and Director meetings, training and correspond with any information we know.
• Fill out termly e-vouchers
• Maintaining our website by updating and changes if needed

Essential

• Ability to work in a team of professionals at the setting and remotely
• Enthusiasm and commitment to high standards
• Willingness to train if necessary
• Ability to show initiative

Desirable

• Qualification/ or previous experience on book keeping and accounts
• Experience of working as a team and any relevant experience in relation to the jobs listed above

This position offers a great opportunity for someone looking to grow their administrative skills in a dynamic work environment and flexibility. If you meet the requirements and are eager to contribute to a professional team, we encourage you to apply for this Administrative Clerk position.

Job Type: Part-time

Pay: From £11.44 per hour

Expected hours: 15 - 16 per week

Benefits:

• Casual dress
• Company pension
• On-site parking
• Work from home

Schedule:

• Flexitime
• Monday to Friday
• Overtime
• Weekend availability

Education:

• GCSE or equivalent (preferred)

Experience:

• Customer service: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Language:

• English (required)

Work authorisation:

• United Kingdom (required)

Work Location: Hybrid remote in Colchester

Application deadline: 17/05/2024Reference ID: Administration Clerk in Pre-school/Nursery