Residential Administrator

We are delighted at Stafffinders to uphold our longstanding partnership with a renowned property organisation, as they embark on their quest to find an exceptional Property Administrator to join their team in Glasgow.

With the company's ongoing expansion, this role carries immense significance in providing efficient office support, specifically to both the Commercial and Residential departments.

What you will get in your new role

• Salary negotiable depending upon experience
• Working pattern of 9am – 5pm with a 1-hour lunch break, 35 hours per week
• Generous annual leave and bank holiday entitlement
• Company pension scheme
• Cycle to Work Scheme
• Private Healthcare

Responsibilities within your new role as Property Administrator

As the newly appointed Property Administrator, you will be entrusted with a range of significant responsibilities. These include generating accurate and timely reports and correspondence, fostering strong relationships with customers and internal stakeholders, ensuring the accuracy and currency of all AIMs data, and performing administrative tasks such as transcribing reports through audio typing. Additionally, you will be in charge of compiling monthly reports and sending property details and reports to clients.

Furthermore, your role will require you to efficiently manage workflow in accordance with defined Service Level Agreements (SLAs) and policy guidelines. Specifically, you will handle client phone calls, schedule instructions, coordinate appointment times with surveyors, draft and prepare final reports for distribution to clients, process fees and payments, and carry out other essential responsibilities.

Your personality, experience and qualifications

Ideally, we are looking for candidates who have prior experience in an Administrator or Admin Assistant position, preferably within the Property, Estate Agent, or Surveying sectors. However, if you don't have direct experience in these fields, don't worry, as training can be provided. It is crucial, though, that you have a solid background in audio typing, as this skill will be essential for your success in this role.

To excel as the new Property Administrator, you must demonstrate proficiency in various computer applications, including Word, Excel, Outlook, and PowerPoint. You should be adept at utilising these tools effectively. Moreover, a strong commitment to accuracy and consistently meeting deadlines is essential, as these qualities are vital for efficiently carrying out your responsibilities.