HR Systems Administrator

*Role Re-advertised*

Kane Group are an established, and successful multi-disciplinary building-services solution contractor, with our Head Office based in Banbridge, Northern Ireland.

We're an innovative, forward-thinking company with continued steady growth serving residential, hospitality, education, commercial and healthcare sectors with offices in Northern Ireland, London, Birmingham, Glasgow and the Republic of Ireland.

Hours per week: 35.5 hours

Reporting to: HR Manager

Location: Banbridge

Scope of Role

The successful applicant will support the HR function, bringing an exceptional standard of organisation and efficiency to the day-to-day operations of HR.

The role will cover all aspects of administration support for the HR department that will include system administration, annual leave processing and payroll preparation.

A genuine interest in being involved in a wide range of day-to-day HR administration issues at all levels of the organisation

Key Responsibilities

• Manage and maintain up to date and accurate employee records on HR system to be able to produce timely and accurate management reports and information.
• General ad hoc administration tasks in relation to employee information, e.g. publishing new policies to the relevant locations when they have been updated.
• Administering holiday booking system for all employees.
• Maintenance of time and attendance system.
• Payroll administration in preparation for monthly payrolls, including completion of specific tasks in relation to starters and leavers.
• Preparation of data for HR / Manager meetings on a weekly basis. Including Metrics
• Ensuring full compliance with GDPR in relation to the handling of all records and personal information within the department.
• Recording and maintaining training records for all employees.
• Administration of company Private Healthcare scheme monthly.
• Providing general administration support and produce ad hoc HR reports.
• Administration of employee benefits
• Ordering and distribution branded clothing and induction packs for new employees.
• Assist with the onboarding process for new starts.
• Supporting the recruitment process from commencement to completion
• Assistance of admin of all relevant employee processes

Person Specification

Qualification

Essential

• 2nd Level education with strong literacy, numeracy and IT skills

Desirable

• 3rd level Education in a relevant subject

Experience & Knowledge

Essential

• IT literate and proficient in the use of MS office
• Experience in a similar role

Desirable

• Experience in a similar industry
• HR Systems experience

Abilities & Skills

Essential

• Strong and demonstrable administration skills
• Strong time management and excellent organisation skills are essential, underpinned by an attention to detail
• A high level of confidentiality, tact & diplomacy
• Excellent interpersonal and customer facing skills
• Strong communication skills, both written and verbal
• Flexibility and willingness to learn
• Ability to work as part of a team and work on own initiative
• Motivated and enthusiastic
• Adaptable and quick thinking

Kane is an Equal Opportunities Employer and welcomes applications from all sections of the community.

Job Type: Full-time

Pay: From £1.00 per year

Benefits:

• Casual dress
• Company events
• Company pension
• Cycle to work scheme
• Gym membership
• Health & wellbeing programme
• On-site parking
• Referral programme
• Sick pay

Schedule:

• Monday to Friday

Experience:

• Systems Administrator: 1 year (preferred)

Work Location: In person

Application deadline: 31/05/2024Reference ID: HSA/03/2024