Human Resources Assistant

Job Description

Founded in 1991 as a sole trade; and fast forward to today, Airco stands as a leading HVAC & Renewables contractor, directly employing more than 200 staff. Proud of our roots in Hull, the business has expanded to provide a now largely national service offering. Originally, the business predominantly operated as a refrigeration contractor; the business has grown into offering multiple disciplines including air conditioning, ventilation, heating, plumbing, and renewables. We provide full service, maintenance, repair, design, and installation services for this entire scope to ensure our clients can rely on us for turnkey solutions within the industry, including 24/7 365 availability for critical breakdowns. Our people are core to our business offering, as such we work hard to ensure a positive company culture.

Location

Airco House - Hull

Benefits

Enhanced Holidays, Birthday day off, Long service awards, Enhanced sick pay, Bike to work scheme, referral scheme, Home support, and Health cash plans.

HR Assistant

The HR Assistant duties involve supporting the HR Manager in a wide range of support activities from organizing meetings to maintaining employee database to posting job ads. The HR assistant will liaise between HR, management, and employees, ensuring smooth communication and prompt resolution of requests and questions. The HR assistant will assist in creating policies, processes, and documents.

Key Duties and Responsibilities:

1. Dealing with various HR queries throughout the business in accordance with legal requirements
2. Assisting with day-to-day operations of the HR functions and duties
3. Providing clerical and administrative support to the HR Department
4. Compile and update employee records (hard and soft copies)
5. Processing documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)
6. Assisting in payroll preparation by providing relevant data (absences, bonus, leaves, etc)
7. Assisting with recruitment
8. Coordinating communication with candidates and schedule interviews
9. Coordinating onboarding for all new employees
10. Monitoring key performance indicators including recruitment metrics, such as turnover and retention rates and absence
11. Using HR information systems to access, input and compile data (BreatheHR)
12. Supporting the business with training and development initiatives, ensuring compliance and competence as appropriate along with booking of training
13. Support HR manager and provide advice on a full range of HR matters, to ensure the effective management of staff to achieve business needs
14. Maintain highly confidential information at all times, demonstrating absolute discretion and sensitivity

We are looking for individuals who can meet the following requirements:

• Computer literate with capability in email, MS Office, and related business and communication tools
• Excellent written and verbal communication skills
• Practical and logical; able to solve problems quickly
• Excellent organizational skills, the ability to multitask
• Ability to work independently, lead on activities where required whilst also being a key contributor to the wider team
• Ability to handle sensitive information in a professional manner and have an understanding of GDPR requirements
• Good attention to detail
• Previous experience as an HR Administrator/Assistant or similar role
• Preferred CIPD Level 3 in Human Resources Practice

This role is office-based Monday - Friday 8:30 am - 5pm