Deputy Directorate Manager

To support the Senior Directorate Manager’s to provide proactive business support for the Divisional Team contributing to the delivery of local strategy and long term visions of the organisation. This will include responsibilities for a defined portfolio of services relating to:

· Specific allocated Divisional Projects related to Elective Performance

· Operational Lead for Leigh Day Case Unit

· Operational Lead for Pre Op services ; working closely with Matron for the services

· Deputy for Senior Directorate Manger as an when required

Main duties of the job

The role will include:

Day to day operational management of Theatres; Pre-Op; Leigh Day Case Unit

Projects: APOM/ GIRFT/ Further Faster schemes related to areas of responsibility; Leigh Hub expansion/ development; Pre Op Projects; Theatre scheduling/ 6-4-2 .

Base: Leigh twice a week (minimum) – with a base at Wigan and opportunity to Work from home.

Leading on metrics including the Touch Time Utilisation of Theatres for Surgery Division and monitoring cancellations, identifying mitigations, for elective activity.

Meetings to attend: Theatre Clinical Cabinet; Scheduling (Chair); Weekly TCI (Chair); Cancellations Meeting ( weekly) ; Pre Op Quarterly Meeting (Chair); Theatre Maximisation Working Group ( Leading and updating on work streams )

Working for our organisation

Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust are the proud providers of acute hospital and community services to the people of the Wigan Borough and surrounding areas. At WWL, we value our staff believing that ‘happy staff, makes for happy patients’. We have a recognised track record in staff engagement, and living our values ‘the WWL Way’.

WWL are committed to placing the patient at the heart of everything we do, and in the provision of safe, effective care that acknowledges and ensures dignity. With this in mind we are seeking to recruit people who share our values and beliefs.

On-Call

Please note that senior positions (AFC band 8A or above) may be expected to participate in an on-call rota, if the role is predominantly operational.

Detailed job description and main responsibilities

Duties and Responsibilities

· Responsible for the day to day efficient and effective operational management of a portfolio of service lines, linking appropriately with clinical and multi-disciplinary staff in all matters affecting the delivery of core services.

· Full line management responsibilities including recruitment, induction, appraisal, development and retention of staff.

· Managing sickness and absence, disciplinary and performance issues that may arise.

· Responsible for developing and motivating staff through effective personal leadership in line with values and vision.

· Develop workforce plans which anticipate service changes and developments and which address recruitment, retention and workforce supply issues to minimise the impact of these on service delivery.

· Lead and support organisational change with staff to ensure efficient service delivery and productivity and compliance with Trust requirements.

· To work with the Divisional Director of Operations, Heads of Service and Clinical Quality Leads, to ensure that clinical skills and skill mix is appropriate for each service or pathway.

· Respond to daily problems and ensure issues are swiftly resolved; implement solutions to issues raised in short, medium and long term.

· Ensure resources are available to meet service needs.

· Manage delegated budget responsibilities for the services, ensuring adherence to agreed budget plans, identifying cost improvement savings and implementing plans to reduce costs safely.

· Produce comprehensive project plans to support the implementation of service changes.

Ensure that all services are high quality: that they are safe and effective, with high levels of patient satisfaction. To take action quickly and appropriately where evidence indicates this is not the case.

· Ensure that all clinicians promote, operate within and adhere to the Trust’s Clinical Leadership Framework.

· The post holder will provide operational leadership to all staff within the care group. Have dedicated lead responsibility for the day-to-day operational management for the specified services. They will have to ensure the effective delivery of services to patients in accordance with agreed quality standards.

· The post holder will work with the Head of Service and others to understand the business requirements and implement plans for service improvement and involve patients, staff and partners to ensure changes to services meet patients, as well as ensuring the required capacity to meet key clinical performance targets.

· Ability to work across a diverse range of partners in the public and voluntary sector, with different drivers and accountabilities.

· Ability to influence without direct authority and motivate others to achieve a shared aim and priorities.

· Ability to communicate clearly and consistently to a wide cross section of individuals.

· Experience of working in a pressurised environment, where there may be ambiguity and competing demands.

· Resilient and optimistic about the opportunity to work as ‘one team’ to have a greater and longer lasting impact on positive outcomes for residents.

· Excellent management skills, e.g. service and business planning, evaluation & risk stratification, budget monitoring, resourcing allocation and others.

· Skilled in empowering and developing others, and supporting the development of local community assets.

· Understands and has experience of applying effective partnership governance arrangements.

· Political awareness and cultural astuteness.

· Significant experience of co-ordinating staff, resources and infrastructure.

· Ability to demonstrate leadership qualities.

· Good understanding of risk stratification and how it can be used to inform early intervention and prevention.

· Knowledge of change processes and their implementation.

· Knowledge of safeguarding across children’s and adults’ services.

Key results from the job holder

· Identify opportunities for service redesign, focusing on a patient centred approach to delivery; work to develop and lead plans to improve and develop services.

· In Trust and Service Group wide programmes that contribute to the improvement of patient services, ensuring where appropriate, lessons learned are disseminated and documented.

· To investigate processes and define root cause problems in order to make service improvements in line with Trust strategy.

• Continually develop own professional practice as indicated by the changing needs of services and patients
• Contribute to and ensure the induction programme of staff as required.
• Contribute to the development, supervision and training of other clinical staff.

· Support healthcare practitioners, students and others, as required, to achieve appropriate levels of competence in practice.

· Participate and provide clinical supervision for self and others.

· Support the Divisional Director of Operations, Divisional Director of Nursing, Heads of Service and Clinical Quality Leads with the creation of an environment that is responsive to the changing needs and strategy of the Trust, changing patterns of healthcare and healthcare commissioning.

· Lead on resolving concerns from patients, staff, suppliers, internal and external service providers and partner organisations; ensure mechanisms are in place for capturing and sharing compliments.

· Support the complaints process in investigating and responding to complaints in line with Trust Policy.

· Ensure adherence to control processes and risk management arrangements including developing specific polices/procedures as appropriate.

· Undertake clinical audit and audit the evaluation of practice of self and others.

· Involvement in staff engagement and patient feedback.

· Ensure services operate within an agreed performance management framework that complements the Trust use of key performance indicators across a number of metrics.

· Using service line reporting to ensure timely and accurate capture of information from which metrics reported, and that these frameworks are understood by staff.

· As a member of the management team contribute to the Business Plan, ensuring staff involvement, in line with Trust objectives.

• Promote a positive image of the department both externally and internally.
• Participate in and contribute to Trust wide initiatives and projects as appropriate.

· In conjunction with the Performance Manager and Heads of Service, analyse service data to monitor activity and referral rates and identify changes or likely changes to this practice that may impact on the Directorate’s services.

Communications and Key Working Relationships

• Build effective networks with other services and teams in Wigan and the conurbation area, working in collaboration to support efficient patient pathways.
• Manage the analysis of data so that the management team has access to timely and accurate information on all key performance indicators.

· Participate in the Trust’s Community On-call rota.

Person specification

Knowledge

• Knowledge of current health policy
• Knowledge of issues relating to the specialties within the role
• HR management
• Knowledge of data security and confidentiality issues

Qualification

• Educated to degree or equivalent in a management subject
• Evidence of recent professional and personal career development

Skills

• Excellent leadership and management skills
• Analytical and problem solving skills
• Excellent communication skills, both written and verbal with experience of disseminating information via reports and presentations to a wide range of audiences in terms of both size and composition
• Ability to work independently as well as a member of a team
• Ability to self manage with high levels of motivation and a flexible approach to work
• Excellent organisational skills and the ability to prioritise workload within timescales and meet deadlines
• Good IT skills with evidence of the ability to access and use complex health related data
• Proficient in the use of MS Office, Excel, Access, Work and Powerpoint

Experience

• Proven ability to manage change service activity
• Proven ability to meet targets and objectives within a demanding pressured environment against challenging deadlines
• Well developed leadership and motivational skills to facilitate working within and leading a large team
• Proven ability to manage a large group of staff and implement Human Resource strategies
• Ability to empower, coach and support staff
• Writing and implementing Policy and Procedure
• Detailed understanding and experience of the operation of acute hospital services
• Experience of managing a large budget
• Experience of successful project management

Our Trust prefers candidates to submit applications online. Please contact the Recruitment Team on if you have difficulty applying online.

The Trust reserves the right to close adverts earlier than the stated closing date if there is a high volume of applications.

We endeavour to inform all applicants of the outcome of their application by email or SMS text message.

Guidance on Completing Your Application

Applications are scored against the person specification, therefore we recommend that you use the supporting information section of your application form to demonstrate how you meet the essential and desirable criteria for the role, providing illustrative examples where possible. 

On-Call

Please note that some roles may require you to participate in an on-call rota, if the role is predominantly operational.

WWL has signed up to the Greater Manchester Continuous Service Commitment. and will recognise your continuous or ‘unbroken’ service in any Greater Manchester local authority or NHS organisation, Transport for Greater Manchester, Greater Manchester Fire and Rescue Service or Greater Manchester Combined Authority; giving you access to our service-related benefits.

Employer certification / accreditation badges

This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.