Logistics Coordinator

Purpose of the Role:

Overseeing all logistical activities of the company, ensuring the business is supported and capable of providing competitive options to clients around the globe.

Roles and Responsibilities:

· Support the business with all freight forwarding movements locally and internationally.

· Manage logistics operations of the USA, UAE and Norway entities including clearances into USA and UAE.

· Ensure the companies storage yards globally are coordinated, and storage fees paid.

· Working closely with haulers and forwarders for Out of Gauge (OOG) movements and police notifications.

· Hiring of mobile cranes for mobilisations, yard movements and import returns.

· Work with our external DGSA to ensure annual audits are completed and issues addressed.

· Ensure the companies HMRC EORI information is up to date and documented. MSS Reports reconciled monthly and all CDS entries retained in job folders.

· Compiling and reporting monthly on the companies PVA account for FCG imports with finance team.

· Work closely with sales team to ensure the correct incoterms are agreed at contract stage.

· Communication with clients and their overseas agents prior to shipping to ensure export documentation is approved and ETA can be met.

· Ensure full pre-alerts are sent in a timely manner and give support upon arrival in country as and when necessary.

· Liaise with clients and agents to approve return documentation to ensure smooth clearance back into the UK for all hire equipment and assist in re-export formalities worldwide.

· Close support with Hire Admin team and Yard supervisors to ensure mobilisations are communicated and well organised.

· Support sales and project teams to ensure all quotes are valid and as accurate as possible.

· Help to plan and coordinate drivers on local pick-ups and deliveries.

· Prepare shipping documentation for packing list, COO, Commercial invoice etc.

· Prepare documentation for mobilisation and demobilisations.

· Ensure compliance and check regulations within the logistical network.

· Ensure that all required certification is in place as required.

· Ensure all relevant paperwork is completed in a timely manner.

· Support out of office as required.

· Check, revise and validate documentation

· Ensure electronic & hard copy documentation is stored effectively and concisely.

Qualifications and Skills Required:

ESSENTIAL

· Several years’ experience within the freight industry.

· Previous experience dealing with air/sea/ road freight.

· Competent Knowledge of Incoterms 2020.

· Strong negotiation Skills.

· Experience in UK customs formalities.

· Experience handling / producing transit documentation.

DESIRABLE

· Dangerous Goods certifications Air and Sea.

· Oil and Gas or manufacturing experience of a similar nature.