Accountant Family Office

Accountancy Recruit is partnering with a small, family run commercial property business in the recruitment of an Accountant (Family Office), based in Abingdon. The purpose of the role is to manage the property portfolio, finance and office functions: working closely with the Bookkeeper and reporting to the Managing Director. Areas of focus will include – management of tax and pension / trust funds, cash management and investment / risk management, buying and selling of assets and performance reporting.

Duties include -

• Financial Reporting: Prepare and analyse, quarterly, and annual financial statements.
• Budget Management: Develop and manage budgets for various properties and sites, ensuring alignment with company goals. Further develop and manage the company 10 Year Plan projections including 10 Year Plan cash flow forecasts with the in-house surveyor.
• Accounts Payable/Receivable: Overseeing the bookkeeping function.
• Manage Payroll Processing: Oversee and manage the payroll process, ensuring timely and accurate payment of salaries, wages and pension contributions: checking and processing staff expenses.

• Assisting the Company Secretary: in ensuring that the company complies with all legal and regulatory requirements and ensuring that records of key company documents are kept and maintained.
• Cash Flow Management: Prepare cash flow forecasts, monitor and manage cash flow.
• Property Valuations: Working with the external Surveyors to ensure that properties are valued correctly for insurance and accounting purposes.
• Decision Making: Providing the correct financial information to the Managing Director and the board for key financial decisions and future strategies.
• Development appraisals for property projects.

• Monitoring and analysing the commercial property market.
• Conduct risk management activities and recommend investment decisions to the directors.
• Service Charge Management: Preparing Service Charge budgets for the sites including calculation of apportionment of service charges to each tenant and ensuring tenants are charged accordingly. Managing of the invoicing of service charges and payment of service providers. Communicating with tenants on rent, service charges and insurance transactions.
• Insurance: Providing the correct up to date information to all engaged insurance brokers to ensure all properties are insured at the correct values.
• Audits: Coordinate and support external audits.
• Tax Compliance: Ensure compliance with all tax regulations, including VAT, corporation tax, CGT, Commercial rates, SDLT and other taxes.
• Calculating void rates due on empty properties.
• Managing office and site utilities accounts and transfer of accounts where tenants vacate, and new tenants take occupation. Managing meter reading records and office solar panel income.
• Financial Analysis: Conduct financial analysis to support decision-making and strategic planning.
• Manage lease accounting, including rent rolls and correct tenant billing, accruals and deferrals.
• Office maintenance: Coordinating servicing of the office lift, air conditioning/heating system and solar panels.
• Administration: Assisting the Facilities Manager in ensuring that the company address book, Pending File and office diary are continually maintained and that all Pending File entries are acted on that day and that all post is dealt with fully as soon as it arrives.
• Health and Safety: Managing all Health and Safety in the office and for the company sites with the assistance of the Facilities Manager and our in-house surveyor (other than construction related Health and Safety).

Requirements & Skills

• Fully Qualified ACA, CIMA, ACCA or equivalent
• Minimum of 3 years of accounting experience - in property related matters / commercial property would be an advantage
• Strong knowledge of accounting principles, financial reporting, and tax regulations
• Proficiency in accounting software (Xero or equivalent) and MS Office Suite
• Honest and reliable
• Excellent analytical, organisational, and communication skills
• Attention to detail
• Ability to work independently and as part of a team
• Be able to function efficiently without a corporate infrastructure
• Be self-starting and self-motivating

Remuneration

• Salary £70,000 pa
• Bonus: 15% performance-based bonus (equates to 0.5% net profit)
• Holidays: 25 days holiday plus bank holidays
• Hours: 39 per week. Monday to Friday: 8.30 to 5.00 pm (1/2-hour lunch). Finish at 4.00 pm on Fridays
• Pension: Company pension – employers’ contribution 8%
• Office based role

Benefits:

• Working for a very successful small family business
• An opportunity to be involved in every aspect of a successful business from the day-to-day functions through to involvement in long term decision making.
• Daily contact with Directors
• Excellent professional development opportunities and career advancement
• Daily contact with Directors
• Supportive and collaborative working environment
• A very pleasant and relaxed office setting