Accounting Assistant

Established in 1998 with 97 students, CCCS has steadily increased to more than 4,000 students in grades K-8 across 12 state-of-the-art buildings on four campuses. The school is a true community success story that has transformed the lives of thousands of students and their families, while breathing life back into a city that was once one of Philadelphia’s most vibrant manufacturing suburbs. 

Job Summary:
The Accounting Assistant duties include, but are not limited to: Billing, Purchasing, Accounting and Audit Preparation under the guidance of the Executive Director of Accounting.

Essential Functions:

• Data Entry of Payments to vendors and receivables


• Data Entry of invoices other School Districts (Chichester, Interboro, Ridley, Southeast Delco,etc.) for out of district students


• Manages Purchasing, including procurements, charge backs to appropriate cost centers, and liaison with outside vendors


• Interfaces with other departments, as needed, to ensure that responsible duties and functions areperformed


• Maintains financial records by analyzing balance sheets and general ledger accounts


• Provides financial status information by preparing special reports; completing special projects


• Helps to maintain general ledger accounts by reconciling accounts receivable detail and control accounts; adjusting entries for amortizations, prepaid expenses, fixed asset depreciation andaccruals


• Filing and organizing Purchase orders, invoices, bills, receipts and other documents.


• Helps to maintain accounting controls by following policies and procedures; complying with federal, state, and local financial legal requirements


• Performs other related duties as assigned

Minimum Requirements:

• Ability to manage multiple projects


• Typing, Data Entry, Scanning logical reasoning and ethical


• Works well with employees, vendors and customers


• Pennsylvania Criminal Record Check Clearance


• Pennsylvania Child Abuse Clearance


• FBI Criminal Background Clearance


• Mandated Reported Training


• High School Diploma or equivalent preferred

Demonstrated Knowledge of:

• Charter School operations generally, and charter school financial operations


• Computer systems operations, including PowerSchool


• Procurement and inventory


• Microsoft Office Suite

Demonstrated ability to:

• Follow written and verbal directions and give direction to others


• Create and delegate assignments


• Complete assigned tasks with minimal supervision


• Read, write, and perform computations


• Compose clear, concise sentences and paragraphs


• Organize office settings to efficiently accomplish tasks


• Work independently and make work-related decisions


• Exercise good judgment in prioritizing tasks


• Communicate effectively at all organizational levels


• To sit for prolonged periods, including working at a computer workstation for the majority of the workday.

Note: CCCS has the exclusive right to alter this job description at any time. The job description is not intended to be all-inclusive. Duties and responsibilities may change at any time with or without notice. This job description is not an employment agreement or contract.

This position/role is performed on-site and requires regular, daily attendance at Chester Community Charter School. Remote or hybrid work is not available.