Accounts Administrator

Accounts Administrator 

Location: Freedom Care, Unit 2, Chevron Business Park, Lime Kiln Lane, Holbury, SO45 2QL

Hours: 12 hours per week, with flexibility to work up to 20 hours in some weeks to help cover holidays and sickness. We are looking for someone to do 4 hours a day, over 3 days to start.

Pay: £13.00 per hour during probation, rising to £13.50 per hour once probation is completed.

Are you friendly, organised, accurate and looking for a role where you can feel part of something meaningful?

Freedom Care is a caring, family-focussed business providing support to children, families and vulnerable people across a wide range of services.

We are looking for an Accounts Administrator to join our small, supportive accounts team and become part of our wider Freedom Family.

This is a lovely opportunity for someone who enjoys working in a friendly environment, takes pride in getting the detail right, and wants to be part of a business where people genuinely care about each other, our staff, and the families we support.

About the Role

As our Accounts Administrator, you will help support the smooth running of the accounts department and wider business. You will be involved in timesheets, payroll preparation, expenses, invoices, VAT information, QuickBooks entries and general administrative support.

You will need to be confident with numbers, accurate with data, and able to work to deadlines, while also being warm, approachable and professional when speaking with staff, clients and colleagues.

This role would suit someone who enjoys variety, likes to be helpful, and is happy working both independently and as part of a close team.

What You’ll Be Doing

Your duties will include:

• Inputting and processing timesheets


• Checking time entries and chasing missing information


• Liaising with departments to make sure information is accurate and submitted on time


• Uploading supporting documents and checking VAT rates


• Helping prepare payroll information


• Logging expenses and advances


• Preparing invoices from approved time entries


• Processing client payments


• Entering purchase invoices into QuickBooks


• Supporting bank reconciliations


• Answering the telephone when required


• Responding to emails and general queries


• Helping other areas of the business when needed

About You

We are looking for someone who is:

• Friendly, approachable and professional


• Highly organised and able to prioritise tasks


• Accurate, careful and detail-focussed


• Confident using Excel and accounts software


• Ideally experienced with QuickBooks and/or QuickBooks Time


• Comfortable working to deadlines


• Able to use their own initiative


• A good communicator with a helpful telephone manner


• Flexible and calm when things change unexpectedly


• Trustworthy, confidential and aligned with GDPR expectations


• Positive, proactive and willing to learn

Experience in a small business, staffing-based organisation, care organisation or accounts department would be a real advantage, but most importantly we are looking for someone with the right attitude, reliability and values.

Qualifications and Experience

You should have:

• GCSE Maths and English, or equivalent


• Experience in administration, finance, bookkeeping or accounts support


• Good Excel skills


• Experience using accounts software, ideally QuickBooks


• A good understanding of how an accounts department works

Why Join Freedom Care?

At Freedom Care, we are proud of our family-friendly ethos. We call our team the Freedom Family because we want people to feel valued, supported and part of something more than just a workplace.

We offer:

• A caring and compassionate employer


• A friendly and supportive team


• Flexibility where possible


• A varied and interesting role


• The chance to grow with a dynamic business


• A profit-sharing bonus system


• A workplace where accuracy, kindness and teamwork really matter

How to Apply

To apply, please send your CV and a short covering message explaining why you feel you would be a good fit for Freedom Care and this Accounts Administrator role.

We are looking for someone who wants to be part of a warm, values-led business and who will take pride in supporting the smooth running of our accounts department and wider Freedom Family.