Accounts Assistant

• Annual Salary: £30,000
• Location: Welwyn Garden City
• Job Type: Full-time, Office-based
• Working Hours: Monday – Friday, 9:00am – 5:00pm

My client is seeking a Finance & Administration Coordinator, where you will play a crucial role in maintaining their financial and administrative operations. This position is perfect for someone who thrives in a structured environment and is keen on growing their career in finance and administration.

• Sales Ledger Maintenance:

  • Liaise with debtors to chase outstanding invoices.
  • Handle the printing and sending of monthly statements.
  • Prepare customer spreadsheets for receipt entries.
  • Reconcile debtor payments received via various methods.
  • Manage miscellaneous income receipts and EPDQ refunds.
  • Issue miscellaneous invoices and credit notes as needed.

• Purchase Ledger Maintenance:

  • Enter and record purchase invoices/credit notes.
  • Manage shipping invoices and input data on relevant spreadsheets.
  • Check and enter monthly expenses, including mileage records.
  • Handle creditor and expense payments via BACS.
  • Reconcile payments made to suppliers and manage cashback and voucher code payments.

• General Ledger Maintenance:

  • Input data and set up new accounts as necessary.
  • Manage receipts and online payments for taxes and duties.
  • Produce monthly and quarterly back condition credits.

• Other Accounts Duties:

  • Assist with HMRC inspections and manage creditor disputes.

General Office Duties:

• Manage telephone inquiries and mail.
• Handle pre-load and booking-in of weekly shipments.
• Process sales orders and manage email communications in the absence of coordinators.
• Organise staff events and other administrative tasks as required.

• GCSE or equivalent grade C in Maths and English.
• Minimum Level 2 in AAT.
• Proficiency in Microsoft Word and Excel.
• Experience with an ERP system is preferred.
• Previous experience in an accounts or finance role.
• Strong communication skills and attention to detail.
• Ability to manage time effectively and meet deadlines.

• Competitive salary.
• Company pension.
• Death in Service cover after probationary period.
• 20 days holiday, increasing by 2 days for each full year worked up to a maximum of 28.
• Free parking.