Accounts Assistant

We are seeking a confident and personable Accounts Assistant to join a small, dynamic team. Reporting to the Accounts Supervisor, you will play a pivotal role in both reactive and proactive administrative functions, with a primary focus on accounting tasks.

Key Responsibilities and Persona Spec

• Prepare monthly returns and payment statements for CIS purposes.
• Keep the Group Operations Director and Accounts Supervisor informed about cash flow information.
• Process supplier invoices/credits, mileage, and expense logs using Sage.
• Manage sub-contractor weekly invoices and prepare payment spreadsheets for the umbrella company.
• Process customer invoices on Sage and follow up on outstanding payments.
• Reconcile credit card statements and assist with cash flow information.
• Assist in checking and submitting VAT returns for multiple companies.
• Handle monthly CIS returns and payment statements.
• Review aged debtors/creditors lists.
• Complete accounts forms and forward them to suppliers.
• Maintain general accounts filing systems.
• Process subcontractor forms for HMRC verification.
• Provide ad hoc assistance to the Head of Finance, Finance Manager, and the wider team as needed.
• Attend weekly team meetings and additional training sessions as required.
• Address supplier/subcontractor queries via phone and email.
• Communicate progress and actions to the team following weekly meetings.
• Confident and personable, with a strong work ethic.
• Comfortable engaging in phone conversations with clients, suppliers, and colleagues.
• Ability to work under pressure to meet deadlines.
• Capable of working autonomously and as part of a small team.
• Proficient in Microsoft Word, Excel, Adobe Acrobat, and have a strong working knowledge of Sage.