Accounts Assistant

NLB Solutions are working with a local business based in Leighton Buzzard that are looking for an Accounts Assistant that is able to run the credit function for the team. The role is 50% credit control and the rest support the purchase ledger function and some administration. Reporting into the Accountant, this will work alongside another Accounts Assistant.

The role is to work in the office and cover a 40 hours week that will be 8am to 5pm. With parking and nice offices, the business are keen for the new person to settle in quickly and be part of a close knit team.

Duties:

Purchase Ledger

• Register purchase invoices upon receipt.
• Monitoring of accounts e-mail address
• Match purchase invoices with goods in notes / purchase orders
• Code and post purchase invoices into software
• Pass invoices to mangers for approval
• Reconciling supplier statements, dealing with queries, disputing invoices etc.

Credit Control

• Daily bank postings
• Bank reconciliations
• Assist with cash forecasting.
• Timely and effective collection of all debts and customers payments
• Negotiating re-payment plans
• Maintaining contact with customers to ensure invoices are clear for payment.
• Resolving queries both internally and externally around outstanding invoices
• Posting and allocating daily receipts to accounting systems
• Updating daily with a log of discussions with customers
• Providing accounts information to internal departments
• Use aged debtor and outstanding machine invoice reports to aid in the prioritisation of which debts to chase.
• Be able to manage your own diary to schedule the next action required to ensure prompt payment.
• When calling/emailing, build a rapport and develop a good working relationship with the customer and be able to determine the level of formality the customer prefers.
• Alert Accountant to situations where you require further support or to customers who are in financial difficulty as soon as this becomes apparent.
• General filing in accounts
• Adhoc responsibilities as and when required.

Person Spec:

• AAT Qualified or studier (ideally)
• One year experience in a similar role
• Good communicator
• IT literate
• Well organised and high level of accuracy