Accounts Assistant

Accounts Assistant

Location: Glasgow
Employment Type: Full-time
Reports To: Finance Manager

Role Purpose

We are seeking a motivated, organised, and detail-oriented Accounts Assistant to support the day-to-day operations of the finance department. The successful candidate will assist with maintaining accurate financial records, processing invoices, reconciling accounts, managing payments, and providing general administrative support to ensure the smooth running of the accounts function.

With the business continuing to expand, there is significant scope to develop your skills, take on greater responsibility and progress your career while making a meaningful contribution to the company’s continued success.

Key Responsibilities 

• Monitor supplier invoices submitted through the company's invoice approval workflow. Review invoices for accuracy, completeness, correct coding, and supporting documentation before or during the approval process, as applicable.
• Track outstanding supplier invoices and follow up with relevant budget holders or approvers to ensure timely approval.
• Prepare and process customer invoices and credit notes.
• Monitor outstanding customer payments and assist with credit control.
• Reconcile supplier statements and resolve invoice discrepancies. 
• Prepare and coordinate weekly supplier payment runs in accordance with agreed payment terms and company payment schedules. 
• Prepare payment proposals for review and authorisation in line with company procedures and approval limits. 
• Process supplier bank payments as part of the regular payment run, ensuring payment details and amounts are accurate and in line with approved payment schedules. 
• Set up new suppliers and vendors within the accounting system, ensuring all required information and supporting documentation are obtained and accurately recorded. 
• Collating data for auditors, external tax consultants and grant authorities.
• Assist with VAT returns and other financial reporting requirements, where applicable.
• Identify and implement opportunities to improve financial processes, reporting, and internal controls. 
• Any ad hoc tasks to support the Head of Finance and Finance Manager. Provide general finance support to the Finance team.

Preferred Knowledge / Skills / Experience

• Previous experience working in a Finance role, particularly dealing with Accounts Payable. AAT qualification desirable.
• Experience using ERP systems such as SAP, Microsoft Dynamics, Oracle or similar.
• Experience working in a Japanese company desirable.
• Experience in a manufacturing environment desirable.
• Ability to work effectively with both finance and non-finance stakeholders.
• Excellent attention to detail and accuracy.
• Must have right to work in UK.

Why Join Us?

• Competitive salary depending on experience.
• Attractive employer contribution pension scheme.
• An exciting opportunity to join a growing organisation and play a key role in supporting its continued success and growth.