Accounts Officer

Accounts Officer (Part Time)

40k FTE - Salary will then be pro rata (21.5hrs 3 days a week or more)

Epsom Based


Key Responsibilities:



Creditors invoices

• Opening and distributing post

• Set up / maintenance of all Sage creditors accounts

• Ownership of Sage purchase-2-pay process (including purchase orders and purchase invoices)

• Checking p/o and invoice codes, depts and entity (against budget codes)

• Conversion of p/o’s to invoices; uploading all invoices in Sage to postings

• File paper copy invoices / statements



Creditors/staff payments

• Download creditors reports from Sage

• Investigate any anomalies e.g. payments on account

• Match credit notes to invoices

• Producing bi-weekly payment run schedules

• Input payments onto Barclays.net for supplier payments and staff expenses

• Distribute payment remittances to suppliers and staff

• Post all payments in Sage against supplier/staff accounts



Debtors

• Set up / maintenance of all Sage creditors accounts

• Liaise with Finance Manage re coding of all sales invoices ensuring code, dept, project code and entity are correct as well as VAT

• Produce sales invoices and credit notes in Sage

• Match credit notes to invoices in Sage

• Post sales invoices Sales Force (CRM system)

• Update membership debtors’ schedule

• Send monthly debtors’ statements



Income

• Download all bank statements from Barclays.net weekly

• Bank Cash/Cheques received weekly

• Post bank receipts in Sage and Sales Force



Month end / year end

• Update HMRC Gift Aid Schedule (monthly) in correct format for submission

• Produce month end schedules – Postage / text messaging service

• Update the health plan contributions spreadsheet

• Update petty cash schedules / reconcile cash balance / post payments in Sage

• Assist with year-end audit queries; prepare schedules in advance of audit


Key Skills:

• Minimum Level 4 AAT qualification (Essential)

• Charity finance experience (Desirable)

• Competent at Excel (intermediate e.g. Pivot tables essential)

• Knowledge/use of Fundraising CRM system (Desirable)

• Work unsupervised, self-motivated


Benefits:

• Competitive Salary

• 26 Days Annual Leave

• Pension Scheme – auto enrolment

• Healthcare Scheme – after successful completion of probationary period