Accounts payable

Accounts Payable Administrator

West London (Fully Office-Based)
£29,000 per annum

The Opportunity

We are seeking a detail-oriented and highly organised Accounts Payable Administrator to join a busy Finance and Administration team based in West London.

This is an excellent opportunity for an experienced accounts payable professional who enjoys working in a structured environment, managing high volumes of payments, invoices and reconciliations while collaborating with internal stakeholders across the business.

The successful candidate will play a key role in ensuring the accurate and timely processing of supplier payments, staff expenses, VAT-related administration and general finance support activities.

Key Responsibilities

Process and pay supplier invoices accurately and within agreed deadlines.
Ensure all invoices are coded correctly and allocated to the appropriate ledger expenditure accounts.
Process staff expense claims and ensure accurate allocation of costs.
Prepare and process BACS and SWIFT payments.
Monitor and clear direct debit entries and follow up on outstanding approvals.
Process petty cash transactions and monthly suspense account reconciliations.
Post finance entries received from HR and other departments.
Ensure all payments are appropriately authorised and compliant with internal approval procedures.
Assist with VAT administration and maintain accurate records for VAT return preparation.
Complete monthly control reporting and distribute information to relevant department heads.
Respond to payment and invoice-related queries from internal stakeholders in a timely manner.
Maintain invoice, voucher and audit documentation records.
Ensure finance process documentation remains accurate and up to date.
Assist with administration relating to residential leases, renewals and liaison with external agents.
Support expatriate employee administration, including expense management and maintenance of personnel files.
Prepare weekly reporting and analysis.
Provide general administration support and cover within the wider team when required.

About You

We are looking for someone who has:

Previous experience in Accounts Payable, Purchase Ledger or Finance Administration.
Experience processing invoices, BACS payments and supplier reconciliations.
Strong attention to detail and the ability to work accurately under pressure.
Excellent organisational and time management skills.
Strong analytical and problem-solving abilities.
Good knowledge of Microsoft Excel and financial reporting.
Excellent communication and stakeholder management skills.
A proactive and collaborative approach to work.
The ability to manage multiple priorities and meet strict deadlines.
High levels of integrity, reliability and professionalism.

What You'll Bring

A methodical and logical approach to work.
Strong interpersonal skills and the ability to build effective working relationships.
A dependable and conscientious attitude.
The ability to work both independently and as part of a team.
Flexibility and willingness to support wider administrative functions when required.

Salary & Location

Salary: £29,000 per annum
Location: West London
Working Pattern: Fully office-based
Permanent positionIf you are an experienced Accounts Payable professional looking for a stable and varied role within a professional financial services environment, we would be pleased to hear from you
Only candidates based in UK and eligible to work in UK are allowed