Accounts Payable Administrator

ROLE PURPOSE:

To support the payment processes ensuring the efficiency of the payments function with prompt, accurate and timely payments of suppliers and other payments. 

Accounts Payable is the department that handles company costs and expenses. Receive invoices from company suppliers and other cost of good’s sources and account for them individually. Invoices are logged against Cost centres and general ledger codes. Accuracy is critical, as is the ability to gauge discrepancies. 

ROLE and RESPONSIBILITIES:

• Understand the end-to-end GBS Accounts Payable process


• Ensure a smooth running of the Accounts Payable process


• Ensuring that all invoices are processed correctly on time


• Keeping all the Supplier Accounts up to date


• Understanding and assisting with the Bacs and Manual payment runs for Suppliers


• Ensuring the Expenses and Cashcards are processed and paid to agreed timelines


• Create close links with the bank reconciliation and feeding any payments made in the business to bank reconciliation process


• Assisting the month end closing process and reconciliation of the ledgers


• Ensuring that the corporate credit accounts are processed correctly ie spend analysed and charged to the correct general ledger accounts


• Recording all third-party invoices to correct GL and Cost centres in the ERP system (Unit 4)


• Work closely with supply chain in ensuring invoices are reconciled and recorded on a timely basis.


• Ensure all accounts payable queries are dealt with correctly and efficiently


• Ensure the ERP system is understood, and issues or enhancements escalated for resolution


• Look to continuously improve the processes for efficiency.


• Ad-hoc account payable tasks.

Essential Skills and Experience 

• Self-starter and positive attitude.


• Experience of purchase ledger an advantage


• Experience in using ERP systems and advantage.


• Dynamic, enthusiastic, self-motivated individual with excellent organizational skills


• comfortable using Microsoft Office applications

OTHER INFORMATION

The Accounts Payable Administrator will also be expected to demonstrate their commitment:

• to GBS values and regulations, including equal opportunities policy. 


• the GBS’s Social, Economic and Environmental responsibilities and minimise environmental impact in the performance of the role and actively contribute to the delivery of GBS’s Environmental Policy. 


• to their Health and Safety responsibilities to ensure their contribution to a safe and secure working environment for staff, students, and other visitors to the campus.